Production Specialist

SUMMARY:

The Production Specialist is responsible for preparing medical, billing and other business records for use in civil litigation.

This process includes but is not limited to quality control, electronic document processing, organization and tabbing of hospital records, scanning and archiving records, printing and binding records.

Essential Functions: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


* Produce records according to client’s preference (scanning, Bates, labeling, tabbing, bookmarking, applying OCR).


* Maintain company database by confirming client profile information, patient demographics, order scopes, required authorizations, tracking steps, and notes entry.


* Utilize database and other tools to oversee assigned workload and backlog.


* Receive and notate incoming records, both in physical and digital format.


* Duplicate all CD’s/DVD’s and USB’s received as exhibits and create an archive copy.


* Verify records against patient information, client requirements, record type, and dates of service.


* Provide billing department with complete record information to bill clients with minimal errors.


* Sort and process incoming and outgoing mail.


* Process, bind and seal confidential documents.


* Provide clients with records via FTP delivery, printing and shipping of hard copies, and/or scanning and publishing digital records to online repository.


* Verify and perform quality control of all records before distribution of digital or hard copies.


* Archive record files on company network drives and database software.


* Safeguards confidentiality medical records and complies with all local, state, and federal laws pertaining to medical records.

Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.


* Any other duties of a similar or lesser nature as required.

 

COMPETENCIES, SKILLS AND ABILITIES


* Must be a positive team player and be able to communicate with team members.


* Demonstrate a strong attitude with the ability to adjust to changing priorities.


* Exceptional written and verbal communication.


* Strong attention to details, efficient and highly organized.


* Ability to multi-task.


* General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows)


* Flexible schedule and available to work occasional overtime as required.


* Ability to work with deadlines and work well under pressure.


* Works well independently and with other department members.


* Accepts direction well.


* Excellent attendance and punctuality.


* Familiarity with subpoenas, written depositions and affidavits a plus.


* Understanding of record tabbing, organization, and charts a plus.

EDUCATION / EXPERIENCE



* High school diploma or equivalent required.


* Adheres to comp...