Administrative Assistant Ii (department Of Facilities Management)

Job Summary
Provide general administrative and logistical support for the Bureau/Department as a dedicated clerical member of the staff.

Exercise discretion, sound judgment, and initiative to determine and implement the proper approach or action to take in non-routine situations to support operations of the Bureau/Department.

Interpret and adapt to guidelines, including unwritten policies, precedents, and practices.

Act as a resource to work with Department wide or County-wide rules, regulations, and protocols as they impact the particular work area or staff.

Minimum Qualifications


* Possession of a High School Diploma or General Education Development (GED) Certificate and


* One (1) year of administrative, clerical, or operations role or directly related experience is required or


* An equivalent combination of education and/or experience is required.

Candidates who are contacted will be required to produce original required documents (e.g., current driver's license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee).

Candidates will be notified of how to submit required documents.



*Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS



* Knowledge of the Microsoft Office Suite and other software applications.


* Ability to make sound decisions and carry out programs affecting own work and the work of others, either for constant or changing work situations.


* Skill in the application of sound mathematic principles and basic bookkeeping methods relative to maintaining important financial or statistical records and preparing/approving expenditures, payrolls, and purchases of considerable cost.


* Ability to pay attention to detail, proofread, verify and edit complex data, and transcribe and cross reference data.

Ability to follow-up in a thorough and timely manner relative to unresolved business.


* Knowledge of correct business, legal, and other technical language usage, punctuation, and grammar, and their proper application to business forms, letters, and records.


* Skill in performing various standard administrative and customer service tasks that are most often routine or well-documented, but that may occasionally be non-standard.


* Ability to fulfill routine customer service requests and create effective relationships with others.


* Knowledge of specific organizational policies and procedures to answer routine administrative questions and resolve issues.

PHYSICAL REQUIREMENTS

Sedentary Work involves exerting up to 10 pounds of force occasi...