IT Procurement & Vendor Management Specialist

-

We are seeking a highly skilled IT Procurement & Vendor Management Specialist with a strong background in IT services, software license management, service level agreements (SLAs), regulatory compliance, and third party contracting.

The ideal candidate will hold an JD degree, with a legal focus on IT and regulatory technology agreements and will be responsible for ensuring our organization’s IT vendor partnerships meet all compliance, governance, and contractual obligations.

Key Accountabilities/Deliverables:

Vendor Management & Compliance:


* Oversee and manage vendor relationships, focusing on ensuring compliance with software licensing agreements, SLAs, and regulatory requirements.


* Conduct regular vendor risk assessments to evaluate ongoing compliance with contractual and regulatory standards.


* Ensure vendors meet regulatory obligations related to IT operations (SOC I/SOC II, HIPAA, etc.).


* Maintain a vendor management system to track compliance with legal, financial, and security obligations.


* Conduct Quarterly Business Reviews (QBRs) with all major vendors and internal stakeholders.

Software Licensing & SLA Management:


* Monitor and manage all software licensing agreements to ensure compliance with legal and contractual terms.


* Negotiate software licensing terms and renewals to align with business needs and compliance requirements.


* Track and review SLAs to ensure vendors are delivering services in alignment with agreed performance standards and compliance obligations.


* Develop reports on vendor performance and SLA compliance, presenting findings to senior leadership.


* Manage all software licensing company-wide and conduct regular reconciliations of all licenses.

Contract Negotiation & Regulatory Oversight: 


* Serve as the legal expert on IT vendor contracts, collaborating with internal stakeholders and external vendors to ensure terms comply with company policies and regulations.


* Draft, review, and revise IT contracts, software licensing agreements, and service level agreements to meet business and legal requirements.


* Ensure that all IT vendor contracts and agreements adhere to relevant regulatory frameworks, including SOX, GDPR, CCPA, HIPAA, and others.


* Monitor changes in regulatory environments and ensure timely updates to vendor contracts.


* Manage all renewals and contract amendments throughout the lifecycle of each vendor relationship.

Regulatory Technology & Compliance:


* Manage and ensure compliance with regulatory technology solutions and platforms used for vendor management and compliance tracking.


* Implement tools to automate the monitoring and reporting of vendor compliance with licensing, security, and SLA terms.


* Collaborate with IT, legal, and risk management teams to ensure vendor management processes comply with internal and external audit requirements.

Reporting & Auditing:


* Develop comprehensive re...