Billing Administrative Assistant I

Overview

Responsible for supplying administrative support services to a manager, professional group, or organizational department.

Perform basic administrative tasks and projects of a lesser complexity under direct supervision.

Rely on established guidelines and/or detailed direction.

Tasks will familiarize employee with the programs and policies of the company.

Responsibilities



* Identify and review qualified invoices for portal distribution.


* Submit invoice to related client portals and confirm status.


* Identify errors and upload failures and communicate issues with assigned analyst via email and updating FIS system.


* Action corrected invoice accordingly when notified by internal staff.


* Perform word-processing duties including typing of reports, correspondence, and memoranda.


* Proofread all prepared documents for spelling and typographical errors.


* Prepare and produce various routine and basic reports as assigned, following direction for format

layout.

Ensure reports are distributed to all required individuals.


* Create basic documents, graphs, and charts for various routine and basic projects using word

processing, spreadsheet and graphics software.


* Receive, screen, and direct telephone calls from employees and external customers.

Take

telephone messages.


* Answer caller questions and/or refers caller to appropriate person.

Follow up with callers on information requests.


* Establish and maintain Filing systems for various confidential files and records.

Routinely file all documents.

Qualifications



* Ability to perform work accurately and thoroughly.


* Possessing the trait of being organized or following a systematic method of performing a task.


* Ability to effectively build relationships with customers and co-workers.


* Ability to communicate in writing clearly and concisely.


* Ability to communicate effectively with others using the spoken word.

Education:

High School Graduate or General Education Degree (GED) and one to two years related experience.

Skills & Abilities:

Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Physical Activities & Requirements:

Standard Office Criteria

Working Conditions:

Standard Office Criteria