Accounts Payable Coordinator

Accounts Payable Coordinator

4807 Beryl Rd, Raleigh, NC 27606, USA Req #1404

Thursday, October 3, 2024

PRIMARY FUNCTION :

Maintains control of payable transactions, maximizing company profits and insuring timely remittance and accurate reporting of company payables

ESSENTIAL DUTIES :



* Maintains on-line master vendor file and prepares applications for vendor credit .



* Maintains all W-9 on vendors for 1099 reporting yearly.



* Approves requests from vendors for resale certificates exempting sales tax .



* Reviews requests and prepares checks for all immediate payments which cannot be delayed .



* Enters ven dor invoices into PC, reviewing invoice for the appropriate purchase order and receiving information.



* Processes payments to customers for acco unts receivable credit balances.



* Determines appropriate payment date of payables, taking all discounts available and reviews sales tax remittances on each invoice for propriety .



* Reviews accounting of company purchases for accuracy and compliance with governmental regulations .



* Answers vendor inquiries concerning payable items .



* Process CAT, MCF , Workhorse and ACGO invoices for payment.



* Reconciles monthly vendor statements and resolve any discrepancies such as requesting copies of past-due invoice, so they may be processed for payment



* Assists in the accumulation of data for monthly Financial Statements by insuring a timely and accurate cut-off of payables .



* Monitors open payables for credit balance accounts and requests appropriate payment from vendor



* Controls transactions related to the addition of inventory during the time period of annual physical inventory counts and reconciliation, providing accurate cut-off and general ledger information



* Assists and trains branch personnel in the proper methods of accounting for purchases



* Provides back up for other payables coordinators .



* Performs other projects as requested by the Accounting Manager and Accounts Payable Supervisor .

MINIMUM REQUIREMENTS :

Education : High School graduate with at least four years accounts payable experience; or a community college graduate in accounting/bookkeeping with two years accounting experience.

Work Experience: See above

Physical : Must be able to sit for long periods .

Must be able to see (regularly or corrective), Must be able to key for extensive periods of time

Other : 10 key calculator .

Accurate and quick data entry skills required .

Must be available for over-time

This job description is not intended to be all-inclusive.

Your supervisor may request and assign you similar duties.

Any major modification of this job role requires Human Resources approval.

Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, nat...