Executive Assistant I

Executive Assistant I

Job Description

You’re not the person who will settle for just any role.

Neither are we.

Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference.

Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands.

In this role, you’ll help us deliver better care for billions of people around the world.

It starts with YOU.

We are looking for a team oriented, innovative, hardworking individual to provide a full range of high quality executive administrative support to the NA Supply Chain Procurement Senior Director.

Executive Assistants at Kimberly-Clark manage access to the Executives, maintain and modify the Executives’ schedule, and ensure the Executives are made aware of issues that need immediate attention.

They provide a broad range of highly skilled and highly confidential administrative support to the Executives, Supply Chain team members, and other visiting Executives as needed.

The incumbent must be highly organized, maintain strong interpersonal relationships at all levels of the organization, be highly detail-oriented with excellent communication skills, and work independently to efficiently resolve issues.  

In this role, you will:


* Manage the Executives’ calendar, responding to requests for time and rescheduling when necessary, scheduling meetings and conferences while coordinating with multiple parties, resolving conflicts and prioritizing tasks is a must. 



* Research, book, and manage Executives’ travel itineraries; flights, accommodations, transportation, and meals; Assemble information needed for the travel and prepare materials including itineraries.


* Manage reconciliation of corporate credit cards for self and Executives and working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission. 


* Prepare department, staff, and other large-scale meetings, agendas, meeting materials, and presentations, and assist with notetaking and follow-up.

This includes scheduling the required conference space with the required technology, facilitating refreshments, and managing the budget for these meetings and/or conferences.  


* Anticipate the Executives needs and proactively manage projects and tasks.

Prepare presentations and reports, ensuring accuracy and clarity; Handle confidential business matters and work independently on special assignments.  


* Be an engaged and contributing member of the NA Supply Chain Assistant group, identifying and actioning continuous improvement items and best practices; Order department office supplies and equipment; Prepare and submit requisitions per KC policy and procedures. 


* Act as a gatekeeper for the Executives which includes: screening phone calls, emails, and inquiries, and direct them appropriately; ...