Facility Coordinator II - Onsite at World Headquarters in Minneapolis, MN

Please apply online using a laptop or desktop computer.

POSITION SUMMARY:

This position is responsible for day-to-day coordination duties within the Facility Management and Real Estate department.

The individual will perform complex administrative duties, oversee various projects, develop/document/implement processes and lead others in their work.

This position is onsite at our World Headquarters.

#LI-Onsite.

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ACCOUNTABILITIES:

Logistics Coordination / Organization and Planning:


* Identifies the support and project needs of various departments within the company, recommends solutions and implements as appropriate.


* Independently works with outside companies and service providers to meet department goals - auditorium events, office services (shipping/receiving, duplication, storage), space planning/MAC activities, operations.


* Tracks costs and income; provides reports and ensures alignment with department budget.


* Identifies cost-savings measures; implements when approved.


* Flexible with work hours to support special building and business events.

Project Coordination:


* Oversees various projects.


* Provides estimated project costs, track expenditures, work within expense limits and report budget variances.


* Solicits proposals from service providers and facilitates contractual agreements; ensures quality performance.


* Prioritizes multiple projects simultaneously, while maintaining a high-level of quality.

Administrative & Marketing:


* Prepares documents, presentations, reports, letters and forms.


* Uses department technology to complete tasks - technology may include AutoCAD, IWMS, Security database, Financial database, MS Office software, etc.


* Promotes FM services, building amenities and on-going process improvements.


* Represents FM department and NMDP organization positively to the public.

Safety and Emergency:


* Supports the development and documentation of the company's security and safety programs; works with the FM team to enforce the programs.


* Significant participation in emergency procedure development and emergency response.


* Participates in required safety training and practice safety measures when conducting work.


* Other duties as assigned.

REQUIRED QUALIFICATIONS:

Knowledge of:


* Knowledge of office services - distribution, duplication, records management, space management, procurement, etc.


* Understanding of financial reports and ability to prepare and manage a budget.


* Expertise in office technology, including databases.


* Details of project management.


* How to develop and track budgets.


* Capital projects and how to ensure their success.

Ability to:


* Ability to develop processes, document and implement requirements.


* Able to work independently and provide work direction to others.


* Ability to take a proactive approach ...