Clerk II

Shift Time: 7:30am - 3:30pm, Monday through FridayLocation: Aberdeen Proving GroundsEssential Functions:


* Comply with all Agency policies and procedures and follow contract specifications


* Promptly respond to all calls or messages from supervisor or designated representative


* Perform clerical and administrative functions ensuring accuracy and completeness


* Assist in the development and implementation of a wide variety of office practices and procedures


* Make simple adaptations and interpretations of a limited number of substantive guides and manuals


* Using administrative skills, assist in the recognition of issues, inconsistencies, potential problems, discrepancies related to office operations and report to site management


* Develop and maintain information and files for the site


* Develop and maintain computer record keeping systems for the site


* Answer phone, take and deliver messages, forward calls as necessary


* Provide assistance to visitors and announce to appropriate personnel


* Handle inquiries and simple issues and refer problems to site management


* Review incoming correspondence, sort, and route mail as well as send and receive faxes


* Fax, e-mail, FedEx documents to corporate headquarters; make photo copies as needed


* Take service calls and maintenance requests from customers, forward as required


* Prepare and sign routine correspondence; send correspondence out as required


* Maintain flow and output of work, prepare and forward documents as required


* Make decisions regarding the priority, frequency, and sequencing of job duties


* Schedule appointments and make arrangements for conferences and meetings


* Attend meetings, take notes, and distribute minutes


* Assist with new hire paperwork, verify completeness, and forward as required


* Coordinate personnel and administrative forms for the office and forward to corporate


* Complete requested reports and review for accuracy


* Assist with payroll, forward time sheets, and prepare staffing reports


* Assist in the analysis of payroll reports and data and contribute suggestions to site management


* Distribute paychecks


* May handle petty cash


* Assist in the input of Quality Control data, completion of reports, analysis of QC treads and data analysis, and contributes to decisions regarding the effectiveness of the QC program and individual performance


* Maintain administrative supplies at acceptable level ordering as needed


* Order and distribute uniforms


* Comply with uniform dress code and personal hygiene standards


* Comply with all security procedures; wear ID badge(s) at all times while working at site


* Attend and participate in in-service training, staff meetings, and other activities to facilitate professional development

Secondary Functions:


* Perform inventory


* Assist Contract Administrator with a var...