Data Entry Specialist

SUMMARY:  

The Data Entry Specialist works on computers, entering information for processing of legal request for records, evidence and/or subpoenas.

In many cases, this work may be repetitive, but accuracy is essential as this data is often essential for the day-to-day operations of a company.

Must be able to perform comfortably in a fast-paced, goal-oriented work environment.

Will provide support to managers, expeditors and billing department to ensure accuracy of data and database management. 

 

Essential Functions: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


* Maintain and utilize data spreadsheets.


* Ability to interpret legal terminology and transcribe orders correctly.


* Enters orders into database precisely and is able to identify new, additional and duplicate orders.


* Analyze, interpret and cross reference orders to ensure accuracy and completeness.


* Administer billing rate updates and protocol changes.


* Ensure that billing rates are correctly linked to ordering parties.


* Track, receive and respond to orders, utilizing Outlook emails throughout the organization.


* Completes paperwork in its entirety with a high level of accuracy.


* Coordinates serving requests via fax, mail, FedEx; and/or hand served request.


* Calculates order dates, waiver dates and due dates with accuracy.


* Create and serve all necessary paperwork in an orderly fashion to the correct parties being served.


* Safeguards confidentiality medical records and complies with all local, state, and federal laws pertaining to medical records.

Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.


* Other duties as assigned.

 

COMPETENCIES, SKILLS AND ABILITIES


* Must be a positive team player and be able to communicate with team members.


* Strong attention to details, efficient and highly organized.


* Ability to multi-task.


* Proficient in (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows, MR8 is a plus).


* Utilize hardware (Fax Machine, Copy Machine and Scanners).


* Minimum 38 WPM typing proficiency.


* Flexible schedule and available to work occasional overtime as required.


* Ability to work with deadlines and work well under pressure.


* Works well independently and with other department members.


* Accepts direction well.


* Excellent attendance and punctuality.


* Familiarity with subpoenas, written depositions and affidavits a plus.


* Must have ability to communicate effectively, both verbally and in writing.


* Ability to think quickly and logically to ensure expedient response to customer inquiries.


* Enter information into multiple screens while listening to information from customers.

 

EDUCATION / EXPERIENCE



* High school diploma or equivalent required.


* Legal termino...