Administrative Assistant

Farrfield Manor is hiring for an Administrative Assistant for an immediate start date once all hiring requirements have been met.

Hours are Monday - Friday 9am to 4pm 1 hour lunch - 30 hours per week 

The right applicant will be required to anticipate the needs of the Manager, Residents, and Management Team, doing so in a very clear and articulate manner with little direction or oversite.

The AA will preform task such as but not limited to; answering/screening telephone calls, directing calls and on-site visitors, taking detailed messages, Processing invoices for payment, maintaining Door King Control Access, answering leasing questions under Fair Housing Guidelines, ordering & maintaining office supplies, assisting residents-vendors-guest-families, & visitors, and to distribute leasing material in person, by mail and in emails all in a professional manner while exceeding Company, Fair Housing Guidelines and HUD requirements.


* The right applicant will conduct themselves in a professional manner while providing direct support to the Community Manager, while maintaining privacy, and excellent interpersonal customer services skills.

The right applicant will be required to complete other assigned duties as directed by the Community Manager for the needs of the community, the residents and the management team.


* The right applicant must have clear and strong communication skills and to be able to communicate in English both verbally and in writing.

Bilingual English/Spanish is appreciated but not required.


* The right applicant must be able to work 9:00 AM to 4:00 PM Monday thru Friday - This position is Part-time


* The right applicant must be able to pass a Credit/Criminal Check 

Administrative Duties:

Scheduling:


* Stocking supplies


* Sorting and sending mail


* Answering and routing phone calls


* Greeting visitors

Financial Duties:


* Processing payments

Behaviors

Preferred


* Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

See job description