Consulting Associate, Project Coordinator (Entry Level)

ERM is seeking an experienced, detail-oriented Project Coordinator to provide high-quality project support in our Indianapolis, Indiana office.

We are seeking a highly organized administrative professional who is a team player with a positive attitude and will contribute to the efficient delivery of projects to ERM’s clients.  In this role, the Project Coordinator will support multiple Project Managers and Partners by driving execution of assigned tasks, applying creative approaches to achieving required outcomes, and ensuring quality deliverables.

This is an excellent opportunity for an administrative professional looking to join a global environmental leader in an exciting and growing industry. 

RESPONSIBILITIES: 


* Provide high-quality project and administrative skills while successfully juggling multiple deadline-driven tasks. 


* Assist Project Managers with invoicing, budget tracking, estimating, financial reporting, accounts receivables, special financial projects, and electronic document assembly. 


* Support Project Managers with detailed project expense management including coordination with finance team on subcontractor, equipment, and travel costs.

 


* Support Account Managers/Directors and Project Managers in maintaining opportunities records using SalesForce.

 


* Support subcontractor management and project risk review through preparation of Subcontractor Work Authorizations, Certificates of Insurance, and contract review.

 


* Provide financial support for projects by assisting with managing budgets in ERM’s accounting software.

 


* As part of the project delivery team, participate in project/account cadence calls and develop and track progress on action items lists. 


* Proposal writing and support related to providing consistency with client contracts, billing rates, insurance, and invoicing practices. 


* Liaise with Information Technology, SalesForce, and other administrative teams to respond to occasional information requests, office access, audio visual systems. 


* Liaise with building maintenance personnel for occasional adjustments to building needs. 


* Support travel planning and visits to the office through scheduling and event coordination support. 


* Maintain supplies and breakroom supplies and snack size victuals.

   

REQUIREMENTS: 


* 0-3+ years of administrative, project management, or financial experience in a professional services /consulting environment preferred. 


* Excellent communication skills (both written and verbal). 


* Strong computer skills, including MS Office (Word, Excel, PowerPoint, Outlook, Teams, and Project); experience with accounting software, Salesforce, ENFOS, and/or Avetta a plus. 


* Ability to work independently to manage and coordinate multiple project assignments simultaneously in a deadline-driven environment. 


* Detail-oriented, proactive, and ability to prioritize effectively. 
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