Executive Assistant

The Executive Assistant is responsible for providing executive and personal support in a one-on-one working relationship with both the CFO / EVP of Finance as well as the COO / EVP Operations.

This role will serve as the primary point of contact for internal and external constituencies on all matters pertaining to both the Chief Financial Officer / Executive Vice President of Finance and the Chief Operations Officer/ Executive Vice President, Operations.

This role manages the relationship with a variety of stakeholders by representing the CFO & COO in the best interest of the company internally and externally.

The Executive Assistant will act as integral part of the leadership team by focusing on the CFO & COO's time on pertinent business goals when prioritizing conflicting needs / requests and proactively solves problems with strong independent decision-making capability, often with deadline pressures.

This role will apply awareness of business strategies and goals when managing complex calendars with creative time management skills to prioritize their time and provide strategic support to enable the CFO & COO to maximize their efficiency and productivity.

This role will utilize broad knowledge of corporate operations, policies with high level of experience and technical skills.

Operate with a great independent judgement and initiative.

Complete high volume complex tasks autonomously and simultaneously, with high attention to detail.

Communicate and respond effectively and efficiently, while maintaining flexibility and operate with intercultural awareness.

Key Responsibilities:


* Manage necessary calendar adjustments, with foresight and confidence, as required by ever changing business needs to ensure the CFO & COO offices are fully functioning to perform strategic goals and operative targets.


* Work directly and independently with key internal business topic owners in assigning tasks for creating, compiling and analyzing meeting and workshop advance documentation for the briefing of the CFO & COO.

Monitor performance, completion of tasks and deliverables to assist CFO & COO to be optimally prepared for upcoming engagements.

Use assertiveness with team if needed to remind them of approaching deadlines.


* Work and communicate closely & effectively with the CFO & COO to keep them well informed of upcoming commitments, responsibilities and reminds them of upcoming deadlines for tasks and to ensure that all projects are up to date.


* Arrange complex domestic and international travel plans, itineraries and agendas, including compiling of documents for travel-related meetings.


* Actively practice quality assurance of all travel arrangements.

Prepare expense reports in a timely, accurate manner and under observation of Corporate policies and guidelines.


* Take proactive approach to the role in order to identify and solve for potential challenges related to scheduling, travel and other daily activities before they aris...