Request for Proposals: Fiscal Agent, Papua New Guinea

Request for Proposals

United States Institute of Peace

Fiscal Agent, Papua New Guinea

Location of Work: Papua New Guinea

Release Date: September 13, 2024

RFP Due Date: 05:00 pm Washington DC time on September 27, 2024

Refer Questions to:

Submit Proposals to:

Hodei Sultan

Hodei Sultan

(hsultan@usip.org)

(hsultan@usip.org)

Pertinent responses will be made available to all offerors by e-mail.

No inquiries will be accepted after specified time and date.

The response must be submitted by time and date listed above to be considered.

Introduction and Background

The United States Institute of Peace (USIP) is a national, nonpartisan, independent institute, founded by Congress and dedicated to the proposition that a world without violent conflict is possible, practical, and essential for the United States and global security.

In conflict zones abroad, the Institute works with local partners to prevent, mitigate, and resolve violent conflict.

For more information, please visit http://www.usip.org.

USIP is undertaking field programming in Papua New Guinea facilitated by a fulltime program coordinator.

USIP’s work in PNG focuses on research, policy discussions, and trainings to address drivers of violence in Papua New Guinea.

Our operations and program activities are focused geographically in Morobe Province and Port Moresby.

Purpose of the RFP

USIP is looking for a local organization or company to serve as a fiscal agent in Papua New Guinea.

The fiscal agents will support USIP operations and logistics in Papua New Guinea.

Scope of Work

The fiscal agent duties and responsibilities shall be performed for the direct benefit of USIP in accordance with, and governed by, applicable terms and conditions of USIP.

The fiscal agent does not make decisions about who receives the money or approves budgets.

The fiscal agent disburses the funds and performs other assigned duties at the direction of the Southeast Asia Senior Expert, Contracting Officer Technical Representative, or staff assigned by USIP, as long as those directives do not violate any provision of USIP.

The fiscal agent is not allowed to use USIP funds for purposes other than USIP’s operations and mission.

The scope of work may include the following duties and responsibilities but not limited to:

1.

Open separate bank accounts on behalf of USIP.
2.

Manage the relationship with the bank.
3.

Daily cash management and reconciliations.
4.

Disburse funds to vendors, service providers and local staff, as required and directed.
5.

Maintain proper accounting records and adequate documentation and safeguards.
6.

Document and send the monthly invoices, financial reports, and all supportive documents to USIP on a regular basis.

Tentative Timeline

A tentative timeline for the completion of deliverables is provided below.

USIP will work with the selected offeror to finalize deliverables and deliverable due dates upon selection.

Deliverable

Estimated Due Date

Month...