Mobility & Transportation Administrative Assistant
BASIC PURPOSE
· Performs a variety of administrative professional duties to facilitate and support the activities and functions of the Mobility and Transportation Departments.
· Reports to the Director of Transportation as well as assists and takes direction on special tasks and other assigned duties by the Operations Administrator (O.A.).
ESSENTIAL FUNCTIONS
· Answers the phone, provides relevant company information, and receives information concerning business matters related to Mobility or Transportation.
· Assists, facilitates, passes along messages, answers questions, processes requests/inquiries, and helps with fact-finding for PSTA Bus Operators, PSTA Supervisors, and SEIU Union Reps.
· Assists the Mobility Team with mailing out applications for PSTA and TD; mails out eligibility letters for PSTA Access Customers.
· Fulfills public record request documentation as notified by PSTA’s Executive Department.
· Performs typing and transcription duties, prepares routine correspondence, distributes/processes incoming and outgoing mail.
· Prepares reports for the Mobility and Transportation Departments as needed.
· Assists the Mobility Department with scanning and filing incoming applications for Transportation Disadvantaged (TD), TD Late Shift, and PSTA Access programs.
· Establishes and maintains a variety of files, logs, and records.
Reproduces documents for the Mobility and Transportation Departments as needed.
· Assists with driver paddles reproduction (and distribution) during run bid implementation.
· Uses the Access Database in order to update Bus Operator information and to reproduce the Bus Operator Seniority Roster.
· Maintains Bus Operator and Transportation Supervisor performance files and creates files for new employees.
· Maintains “off day” and meeting room reservation calendars for Operations team.
· Schedules and sets up meetings and conferences (e.g.
Zoom, MS Teams, WebEx, telephonic) and other conference meetings as needed/requested.
· Responsible for the upkeep of bulletin boards in the Operators, Supervisors, and Administrative areas.
· Maintains inventory of incident/accident reports, Supervisor Reports, Cancellation forms, Request-for-Leave forms, From-the-Driver’s-Seat-Cards, and Pre-Trip forms as well as other documents in the drivers’ area.
· Maintains office supply inventory and distribution in accordance with established procedures; maintains and adheres to office supply budget.
· Assists the Operations Administrator (or ...
- Rate: Not Specified
- Location: St. Petersburg, US-FL
- Type: Permanent
- Industry: Secreterial
- Recruiter: Pinellas Suncoast Transit Authority
- Contact: Clare Lynch
- Email: to view click here
- Reference: 682
- Posted: 2024-09-13 08:42:37 -
- View all Jobs from Pinellas Suncoast Transit Authority
More Jobs from Pinellas Suncoast Transit Authority
- Rotating/Fixed Equipment Tech Intern
- Maintenance Technician - Owosso
- I/E Tech Intern - Fort Dodge, Iowa
- Accounting Assistant
- Structural Engineer
- Operator - Nights (Sign on bonus!)
- Structural Designer
- Production Utility
- Electrical & Instrumentation (E&I) Technician
- Project Development Engineer
- Project Development Engineer
- Forklift Operator
- Project Development Engineer
- Maintenance Millwright
- Laboratory EHS Coordinator
- Operations Manager
- Forklift Operator
- Safety Specialist (Industrial Hygiene)
- R&D Analytical Technologist
- Specialty Foreman-160828