Administrative Services Analyst II - Facilities Management - Purchasing

ABOUT THE POSITION

The County of Riverside's Facilities Management Department seeks Administrative Services Analyst II to join the Purchasing team.

The incumbent of the position will be responsible for the support of the Purchasing team, including supporting the Buyer's and management team.

The position will work with the team to manage the inventory and management of the assets within the Department.

The Administrative Services Analyst II is distinguished from the Administrative Services Supervisor by the latter's responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems with limited direction and review from management.

The Administrative Services Analyst II is further distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services activities in departments requiring a full-time, stand-alone administrative division to complete its mission.

The Administrative Services Analyst II is not a natural progression underfill to the Administrative Services Supervisor or the Administrative Services Officer.

Desired Qualifications:


* Current or previous administrative experience in a Purchasing setting for a local government with duties in organizational analysis and data management.


* Experience in asset/inventory management

Meet the team!

Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space.

The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.?

EXAMPLES OF ESSENTIAL DUTIES

• Conduct studies of operational, service, and programmatic activities including work flow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.

• Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.

• Monitor adherence to contract terms.

• Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

• Assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.

• Direct, train, assign, and evaluate subordinate clerical and technical personnel in th...