Administrative Assistant

ISP Chemicals LLC

Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?

Are you always solving?

Then we’d like to meet you and bet you’d like to meet us.

Ashland has an exciting opportunity for an Administrative Assistant to join our Ashland LLC business at our Calvert City, Kentucky location.

This is a very visible, significant role within the Company and the manufacturing function.

This position will report to the Operations Manager.

The responsibilities of the position include, but are not limited to, the following:

· Provide process specific information regarding functional area of expertise as needed

· Identify process gaps and address with other Power Users

· Manage the impact of change on operators/staff in the process area of expertise, including mentoring and training

· Continue to align with other Power Users as issues arise

· Coach/train operators to ensure accurate production entries

· Audit SAP entries for discrepancies

· Coordinate with FLL's/Area Manager/Quality/Area EPL in addressing chronic errors

· Enter and escalate (business critical) Remedy tickets to address system error issues

· Daily investigation and correction of COGI errors

· Training new Operators on SAP system.

· Develop, review and update training aids/work instructions for operators, FLL’s and area staff

· Work with HR and the Training department for training/onboarding/establishing security credentials of new employees

· Analyze activity rates and material costs

· Generation of monthly and yearly metric reports

· Research anomalies in inventories, usage variances, and payroll

· Reconciliation of SAP issues for all processes

· Develop and maintain NEW Daily Yields Report, based on SAP data

· Balance daily consumption of raw materials with production of finished goods.

· Communicate/work with other areas that have impact on Area's products (Track, Warehouse, etc.)

· Reconcile month end adjustments along with Area Manager/Engineers

· Perform cycle counts

· Communicate/work with main Inventory Coordinator in a timely manner

· Enter adjustments as needed (as per Area Manager)

· Assist with budget versus actual expense variances & creating/maintaining report analyses

· Invoice (a/p) management

· Generate and review expense reports prior to month end

· Assist with purchase orders, receiving, etc.

POSITION REQUIREMENTS

· Must be highly proficient in the use of computers: email, Microsoft Word, Excel, PowerPoint

· Must be highly organized and self-motivated

· Must have excellent written and verbal communication skills

· Must interact daily with various departments supporting production and operations

· Must have excellent interpersonal skills ...