Department Administrative Coordinator

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:
028690 Department Administrative Coordinator (Open)

Job Description:

Join our dynamic team as a key player in driving the efficiency of our shared service organization! You'll provide top-notch secretarial and administrative support, ensuring seamless operations and empowering leaders and colleagues.

Handle confidential, time-sensitive tasks with precision, and leverage your financial and business savvy to make an impact.

With strong communication skills, you'll deliver high-quality results, whether it's over the phone, through email, or in person.

This is a part time hybrid role in Delaware, OH.

We require 2 days a week in office and working a total of 20 hours a week!

Key Responsibilities:



* Maintains directories/databases and prepares and distributes associated reports.


* Maintains Inside Greif for the shared service organization.


* Maintains established procedures and recommends revisions or new procedures as appropriate.


* Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.


* Compiles information, composes reports, letters and other written formats of communications.


* Maintains various files including correspondence, memos, reports, proposals, records, and other material specific to the department.


* Usage of COUPA to process POs for the department and receive products and services.


* Responds to and resolves administrative inquiries and questions.


* Prepares agendas, presentations, and schedules for meetings.

Records and distributes minutes or other records for meetings.


* Handle confidential documents, such as contracts, performance reviews, bonus letters, correspondence.

Schedule associated confidential meetings.


* Arranges all business travel for department which may require weekend or after-hours assistance.

Processes expense reports via XM system.

Reconciles credit card statements.

Tracks down receipts, if needed.


* Prepares letters, memos, forms, and reports according to written or verbal instructions, or from knowledge of company policy


* Provide support for general data auditing as requested and provide audit request information to internal and external auditors.


* In-office support includes:
+ Update Gemba Boards
+ Maintains office supplies and coordinates maintenance of office equipment.
+ Set up meetings/events including office space as well as catering when needed.
+ New employee on-boarding.
+ Handles setting up video conferencing and trouble shooting.
+ Greet in-person visitors.


* Support A/P activities such as report monitoring for Unused Airfare Credits and Missing Utilities


* Support Compliance activities such as updating expiration ...