Administrative Assistant

San Diego’s St.

Paul's PACE program (Program of All-Inclusive Care for the Elderly). This innovative program is for individuals 55 years or older, who are living with chronic illness, or disabilities and need coordinated medical care to continue living as independently as possible in their home and community.

The healthcare teams at St.

Paul’s PACE provide a hands-on approach coordinating medical, social, and home care services so individuals no longer need to manage their medical care alone. 

Job Summary:

Creates and maintains organized and efficient systems for supporting the administrative needs of the Center Director.

Prepares confidential correspondence and maintains classified files.

Coordinates the submission and receipt of State Level of Care packages.

Maintains professional communication with all contacts by phone, email, in writing, and in person.

Shares responsibility with other PACE Center’s Administrative Assistant I for providing administrative support to the Associate Medical Director.

Qualifications and Requirements:

Education: High School Diploma or equivalent required.

Associate’s degree (AA) or equivalent from a two-year college or technical school, bachelor degree preferred, or equivalent combination of education and experience preferred.

Experience: Two years of administrative support experience, four years preferred.

A minimum of one year working with the frail or elderly population preferred.

Skills and Knowledge:


* Knowledge of organizational policies, procedures and systems.


* Knowledge of computer systems and word processing.


* Knowledge of grammar, spelling and punctuation with excellent verbal and written communication skills.


* Knowledge and ability to perform multiple and complex clerical task with computers.


* Knowledge of purchasing, budgeting, and inventory control.


* Skilled in taking and transcribing dictation and in the operation of office equipment.


* Ability to establish and maintain effective working relationships with other employees and the public. 


* Ability to communicate and present information.


* Ability to read, interpret office procedures and policies.


* Ability to identify problems and recommend solutions.


* Ability to establish priorities and coordinate work activities. 

Physical Demands and Working Conditions:

Physical Requirements - Requires manual and finger dexterity and eye-hand coordination; the ability to use department equipment; and the ability to lift/carry up to 30 pounds using appropriate body mechanics.

 Visual, Hearing and Communication Requirements - Requires corrected vision and hearing to normal range, with or without reasonable accommodation.

Must be able to communicate verbally with all staff, vendors, and clients.

Pressure Factor - Requires working under stressful conditions.

Working conditions may be noisy and crowded and fluctuating indoor temperatures.

Moderate pressure to meet scheduled app...