Executive Office Building Administrator (TELO - Tulsa, OK)

Position Summary

Provide a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization.

Essential Functions

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.

Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Answer phones as needed in a friendly manner, per the Dental Depot procedures.

• Monitors the front door for deliveries and grants access to the executive office when appropriate.

• Creates and maintains company directories.

• Delivers mail throughout the executive office. 

• Manage/order office and cleaning supplies for ELO and offices

• Assist with mail, packages, and courier when needed.

• Orders ELO monthly lunches 

• Manages company car/travel logs.

• Prepares Manager/Director meeting agenda 

• Facilitates communication between ELO and vendors (cleaning, Bill Warren, Amazon, etc.)

• Assist with meal set up and clean up when needed.

Also includes stocking of kitchen and events area for the fellowship hall. 

• Manage and monitor gift cards for employees and patients (patient complaints, employee awards.)

• Assist with maintaining the cleanliness of the kitchen/break room/restrooms.

This includes bi-weekly kitchen cleaning.)

• Create documents as requested.

• Answer phones as needed in friendly manner, per the Dental Depot procedures. 

• Process statements to be approved for payment.

• Filing invoices and pay statements. 

• Manage Birthday and Anniversary cards

• Assist with other departments’ administrative needs as necessary. 

• Assist with keeping the supply cabinet organized.

• Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations. 

• This position may complete other Administrative and Maintenance tasks as assigned by Management

• Maintain regular and reliable attendance