Supervising Office Assistant I - RUHS Medical Center

ABOUT THE POSITION

The Riverside University Health System is seeking for a Supervising Office Assistant I to join the Hospital Security Department.

The Supervising Office Assistant will manage and be working with the reception staff, creating schedules, covering breaks and ensuring staff training and completing evaluations.

Competitive candidates will possess the following:


* Must possess at least one year of clerical supervisory experience


* Experience in a clerical position within a medical or hospital setting


* Bilingual in Spanish is preferred


* Advanced knowledge of Microsoft Word, Teams, and Excel


* Knowledge using EPIC (Electronic Health Records System)


* Exceptional customer service and communication skills

Work schedule:
5/40 - Monday to Friday
Hours: 8:00 am - 5:30 pm

Meet the Team!
https://www.ruhealth.org

EXAMPLES OF ESSENTIAL DUTIES
• Supervises the work of a clerical staff; establishes work sequence, time table, or priorities; makes work assignments; provides guidance to staff in resolving technical problems and machine operation.

• Sets production goals for unit; evaluates the amount and quality of work completed; motivates employees to improve quality and quantity of work; initiates a variety of corrective actions to solve work performance problems; documents corrective action.

• Prepares and signs performance evaluations; makes recommendations on employee disciplinary actions, dismissals, step increases, and promotions.

• Interviews, selects, and recommends on the hiring of new staff members; reviews performance evaluations with employees; conducts or directs the orientation of new staff members and the training of staff members.

• Resolves problems among assigned staff members; maintains time and attendance records; approves or denies requests for time off; designs physical changes to improve work flow.

• Writes policies and procedures for the unit; establishes and revises internal work policies, procedures, and controls concerning automated editing, typing, and type composing equipment to assure consistency, efficiency, and compliance with user needs.

• In addition, performs complex clerical work as defined in the classification specification of Office Assistant III.

MINIMUM QUALIFICATIONS

Experience: Three years of clerical experience.

Either of the following may be substituted for one year of experience:

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

Knowledge of: The principles and techniques of supervision; correct English usage, grammar, spelling, vocabulary, punctuation, format and style; modern office practices and procedures including preparing correspondence and reports, and filing; s...