Executive Assistant CEO and Office Manager

Summary:

This role is responsible for providing administrative support to the Chief Executive Officer (CEO) and managing day-to-day operations of the corporate office.

This role will also be responsible for managing communications between the CEO, staff and external stakeholders.

Essential Functions:



* Provide administrative support to the CEO, including managing schedules, appointments, and travel arrangements


* Act as a liaison between the CEO and staff, and external stakeholders


* Exercise discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences are kept confidential


* Manage the day-to-day operations of the office, including overseeing office supplies, equipment and facilities


* Plan and coordinate meetings, events, and other company activities


* Coordinate and assist in preparing for the Board of Directors meetings.

Follow through preparation of notices, schedules and agendas.

Work on presentations, collaborating information from multiple sources.


* Manage information flow in a timely and accurate manner


* Maintain confidential records and information


* Prepare reports, presentations, and correspondence


* Supervises other executive assistants


* Other duties as assigned

Qualifications:



* Bachelor's degree in business administration or related field.

May consider equivalent work experience in lieu of degree


* 8+ years of experience as an executive assistant supporting C Suite executives


* Strong calendar, travel and expense management skills, including coordination of complex executive meetings and global travel


* Ability to handle confidential material with discretion


* Flexibility to work evenings and weekends as needed