Affordable Housing Operations Manager

Job Description

This is a skilled administrative position for operating an affordable housing community and performing related duties.

A Property Manager manages units and ensures compliance with applicable TCAC/ HUD regulations, Section 236/8, and Regulatory agreements.

Work is performed with considerable independence under the direction of the Regional Manager, who supervises assigned staff.

The property manager will communicate all necessary operating information to the Regional Manager.

Responsibilities include but are not limited to:


* Oversees the property’s daily administration and building operations


* Supervises maintenance employee staff, including but not limited to monitoring attendance, reviewing timesheets, and conducting Annual Evaluations


* Handles tenant rent collections and delinquencies, including but not limited to issuing 3 Day Notices, Rent Increase Notices, reviewing tenant ledgers monthly and following up with residents regarding past due balances


* Maintains and manages the waiting list by following the Tenant Selection Plan and company policy and verifying and processing qualified applicants


* Monitors upcoming and current vacancies and works closely with maintenance to ensure turnovers are completed in a manner that mitigates the income loss to the property


* Conducts move-in certifications, initial certifications, annual re-certifications, rent increases, and utility allowances in accordance with HUD guidelines


* Prepares property for all audits and inspections, with or including, but not limited to, MOR, REAC, regulatory agency, investors


* Conduct annual unit inspections and follow up with the completion of necessary repairs


* Obtains competitive bids from contractors for pending work as may be required to submit to the Regional Manager and monitors contractors rendering services on property


* Review, code, and process purchase orders and invoices, including tracking items to be included for Reserve for Replacement reimbursement


* Ensures property is operating within the approved operating budget by monitoring all costs and evaluating recurring costs and contracts


* Generate and submit monthly, quarterly, weekly, and annual operations and financial reports to the Regional Manager.


* Conduct quarterly tenant meetings.


* All other duties that may be required from time to time to carry out the responsibilities of property management adequately

Qualifications:


* Minimum 2 years’ experience required


* Experience with One Site RealPage is highly preferred


* Bilingual Spanish is preferred.


* Moderate experience with Microsoft Office platforms


* Knowledge of local, state, and Federal Fair Housing laws and regulations


* Knowledge of California Landlord and Tenant Rights


* Knowledge of office administrative and management practices and procedures, including budgeting, recordkeeping, filing, and purchasing practice...