Administrative Assistant

General Summary:
Provides administrative support for the Branch.

 Provides back up for the Receptionist.

Key Responsibilities:
1.

   Sorts and distributes mail and faxes to the appropriate personnel.
2.

   Coordinates repair / service for office equipment.
3.

   Orders literature / catalogs for the literature room.
4.

   Updates employee telephone listings and lobby directory.
5.

   Orders business cards, name tags, letterhead and forms.
6.

   Processes both incoming and internal phone calls as well as page requests
7.

   Greets and directs customers, vendors and visitors.
8.

   Documents employee attendance of Vendor lunch and learns.
9.

   Assists in creating, implementing and revising procedures and work instructions.
10.

   Supports the quality initiatives set forth by the region.
11.

   Generates memos, faxes and letters as required
12.

   Assist with company events:
            .

Open Houses in conjunction with the Sales Manager
            .

Holiday events
            .

Lunches for internal training sessions. 
            .

Schedules for Branch meetings.

  
13.

   Assist other departments as required

Knowledge/Skills/Abilities:
1.

   High School diploma or equivalent required.
2.

   6+ months administrative experience preferred.
3.

   Intermediate PC skills with MS Office Products required.
4.

   Proven communication skills, oral and written.
5.

   Ability to work with minimal supervision: organizing, prioritizing and completing tasks at own initiative.

Reporting Relationships:
    Reports To:          Office Manager, Operations Manager
    Direct Reports:    None

Working Conditions: 
Normal office environment

EEO/AA/M/F/Vet/Disability Employer