Program Assistant, Legislative Affairs

Who We Are

Peace is our commitment.

The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide.

We know that Peace is Security – it advances both U.S.

and international security by preventing, managing, and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide.

Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world.

To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.

If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.

JOB BRIEF

As part of the Legislative Affairs Department, the Program Assistant will provide program and operational support related to USIP’s congressional relations strategy and engagements in states and districts across the country.

The Program Assistant focuses on congressional contact lists, research and writing, program coordination and scheduling, and reporting.

This position supports budget and contract management, events and travel logistics using USIP’s standard policies, procedures and guideline, and other duties as they arise.

The Program Assistant is energetic and organized, possesses time management skills, and meets deadlines.

This position is based in Washington, DC, works with the team, and reports to the Counselor on Special Assignment for Legislative Affairs.  

CLOSING DATE OF THIS ANNOUNCEMENT IS 9/4/2024

TARGET SALARY 

Grade: 55,000 - 57,000

Responsibilities

Major Duties and Responsibilities

Program Support:


* Produces a weekly report on upcoming Congressional hearings, events, and key issues by monitoring Congressional publications, news, and schedules for legislative developments and opportunities to engage Congress on USIP and its work.


* Conducts program-related research and writing that includes drafting letters and mail merges.


* Conducts research on Members of Congress and congressional districts in advance of USIP engagements across the country.


* Creates and updates congressional lists for USIP engagements in states and districts across the country.


* Supports Institute-wide events, exhibits, and programs that involve outreach to states and districts across the country.


* Coordinates across Centers and Departments within USIP to facilitate and track outreach.


* Monitors Congressional-related information on an internal website. 

Meetings, Events and Logistics Planning:


* Provide substantive and administrative support for small and large invite-only meetings and public events, including study groups, consultations, workshops, and other program activities as needed:


* Regularly updating and expanding email lists and consulting internally as needed on invitees.


* Drafting invitation text and taking RSVPs for even...