Executive Assistant

Are you a positive, driven self-starter with strong business acumen, attention to detail, and serious organizational skills? Do you have a knack for identifying a need and figuring out a solution? Then we need YOU to help support the Chief Executive Officer and President of Bray International, Inc., a growing valve manufacturing company in Houston, TX.

We are currently seeking a polished professional and dynamic high level Executive Assistant to join our team! You will act as the "gatekeeper," managing the requirements of two executive’s, with an ability to decide which scheduled events or meetings are most appropriate for the executive's time.

The ideal candidate will exercise good judgement, discretion, and flexibility in your approach.

You will be proactively anticipating the needs of the executives that you support, as a problem solver who can multi-task with ease.

The Executive Assistant will serve as an integral member of the Executive Team with responsibilities including, but not limited to the following:


* Performs critical administrative functions including typing, proofreading, editing documents, correspondence and reports as needed


* Regularly prepares sophisticated marketing presentations based on Executives’ inputs using PowerPoint (and/or other programs)


* Develops and maintains complex spreadsheets, databases, and reports


* Gathers data for key reports and tracking measurements as directive by executive’s


* Maintains an efficient paper and electronic filing system and ensures quick retrieval of requested information


* Suggests process and procedure improvements to increase efficiency and improve communication of departmental and functional information


* Keeps abreast of latest trends and technology related to administrative functions


* Identifies and suggests ways to improve the efficiency and effectiveness of key processes and procedures


* Responsible for screening phone calls and visitors.

Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner


* Independently resolves most inquires and will handle confidential and sensitive information or issues


* Responsible for scheduling and assisting with maintenance of calendar invites, appointments and travel itineraries and related arrangements and ensuring accurate and timely communication to all parties


* Plans, coordinates, and makes arrangements for on-site or offsite events, conferences, meetings, and/or dining reservations on a local and global level

 

What YOU Bring

Commitment to excellent: perform duties at the highest level possible on a consistent basis.

Exceptional communicator: excellent interpersonal skills for inter-departmental, customer interaction and executive contact.

High degree of experience in dictation and strong verbal and written communication skills, good vocabulary, good grammatical skills and attention to detail is required.

Service focus: co...