Assistant Director of Physical Plant

Job Description

Assistant Director Duties & Responsibilities

Reporting to the Assistant Vice President for Facilities & Campus Operations, the Assistant Director  provides overall facilities maintenance guidance and direction to Stevens Facilities staff and outside contractors regarding the proper maintenance of buildings and systems of the Stevens campus buildings and grounds, as well as guiding system designs for renovation projects

Job Description

This position has managerial oversight of multiple buildings and grounds located on the Stevens campus.

The Assistant Director has the overall responsibility for overseeing the implementation of policies, procedures and programs that will assure well-managed, well-maintained buildings and facilities, placing maximum emphasis on leading a staff in the positive response to the concerns and needs of the campus community, environmental health and safety, and quality assurance programs, in coordination and conjunction with the goals and objectives of the University.

The position is the primary liaison with the university end-users and leads staff in the coordination of facilities maintenance services and activities, vendor management, and workforce required for current and future needs of the campus facilities and operations.

This position also coordinates with the Design & Construction staff to ensure that engineering designs for renovation projects are consistent with the existing campus infrastructure and development strategies.

Essential functions and responsibilities:


* Oversee daily operations of campus buildings and grounds, ensuring that all services are effectively delivered and all facility needs are met including custodial, life-safety, MEP systems, overall general and grounds maintenance.

Ensure that staff implement and provide these services in a manner consistent with Stevens policies and department protocols.


* Manage service contracts in a cost-effective manner that assures timely and quality delivery of services.

Responsible for all aspects of service delivery pursuant to these contracts, responsible for periodic and ongoing performance and financial review, conducting RFPs, and assuring payments and invoicing match contract pricing.

Compliance with audit and finance control systems to ensure statutory, policy and contractual commitments are met.


* Lead the in-house facility management team in the supervision of maintenance programs relating to the interior and exterior conditions and appearance and operation of the facilities.


* Ensure that facility management staff consistently provides positive and prompt responses to requests from all clients and building end-users/occupants.


* Prepare and deliver consolidated work order reporting and reviews (monthly and/or quarterly) to the AVP for Facilities & Campus Operations


* Manage the operation to the annual facilities maintenance budget.

Assist in developing and explaining the annual facility maintena...