Administrative Services Assistant - Countywide Pool

ABOUT THE POSITION

The County of Riverside seeks to fill Administrative Services Assistant positions for various departments throughout the County.

A pool of qualified candidates will be established to fill current and future vacancies, including temporary positions .

The incumbent will perform a variety of routine administrative tasks in the areas of budget, purchasing, facilities management, personnel, and general office management; and performs other related duties as required.

The Administrative Services Assistant class is an entry level classification and reports to a supervisory or manager level position.

EXAMPLES OF ESSENTIAL DUTIES
• Gather and compile facts, statistics and develop estimates and projections in order to evaluate effectiveness of program results; recommend revisions in program direction as a result of statistical evaluation.

• Prepare or review program grant and funding requests; provide technical assistance to contract providers in the development of grant proposals; evaluate performance of contract providers from an administrative viewpoint; identify potential sources for grant funds to augment County funding of specific programs.

• Assist in the preparation and maintenance of a program budget and the establishment of fiscal control; represent a program or its director relative to fiscal or budgetary matters in meetings with members of the community or other agencies; prepare budgetary, fiscal, and administrative reports.

• Prepare proposals for federal or state funding of County programs and compile necessary supportive data.

• Study existing statutes and proposed legislation to determine their effect on program operation and cost.

• Confer with department supervisors to devise more efficient office procedures.

• Solve problems related to office management including workflow and staffing needs.

• Write or revise procedures, program guidelines, and training manuals.

• Establish and maintain an office supply, facilities, equipment, and inventory control system for an entire department.

• Determine usage and placement of telephone equipment and office space layout, recommending changes as necessary.

MINIMUM QUALIFICATIONS
OPTION I Education: Completion of 60 semester or 90 quarter units from an accredited college or university, preferably with coursework in accounting, business or public administration, finance, or a closely related field to the assignment.

(Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

OPTION II Experience: Two years of technical or specialized clerical experience.

ALL OPTIONS Knowledge of: Basic accounting principles; fiscal and budgetary procedures; efficient office principles and procedures; basic statistical methods, including survey techniques.

Ability to: Analyze office management and administrative problems in order to devise w...