[2024-2025] Office Manager - High School

 KIPP Capital Region is a part of a national network of high-performing public Charter Schools committed to creating joyful, academically excellent, and prepared students with the skills, ability, and confidence to pursue their paths to college, career, and beyond. 

Located in both Albany and Troy, NY, KIPP Capital Region serves 2,500+ students in grades K-12 across seven schools.

 We believe every individual walks through the doors of schools bearing gifts.

Talent.

Perspective.

Drive.

Inspiration.

So at KIPP Capital Region, we support every student and educator to see those gifts, then build the skills and confidence they need to thrive. 

We are committed to furthering anti-racism, equity, and racial justice in all our efforts, and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students, together.

POSITION OVERVIEW


* Grade(s):  9th - 12th

The Office Manager plays a central role in ensuring an orderly, responsive, and open school.

In addition to maintaining the school’s administrative systems and routines, the Office Manager functions as the primary contact person for all of the school’s constituents.

DUTIES/RESPONSIBILITIES


* Oversee the day-to-day activities of the school and serve as the main point of contact in the school reception area.


* Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.).


* Prepares letters, memos, forms, and reports according to written or verbal instructions.


* Help execute logistics and preparations for school events and activities as needed


* Prepare set-up for staff meetings, staff retreats, and annual evaluations.


* Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms.


* Plans, manages, and maintains an accurate calendar of meetings, conference rooms, and other commitments while balancing competing scheduling priorities.


* Organizing and managing files, acting as receptionist, scheduling meetings and appointments, and supporting other staff with organizational tasks.

KIPP Capital Region


* Perform other duties as outlined by the Director of Operations.


* Complies with all charter, federal, state, and local laws, and regulations, including the NYS Department of Education, Department of Health, and NYS Office of Children and Family Services


* Adheres to organization policies and procedures; promotes and supports mission, vision, and values, including developing and participating in internal surveys and data collection for continuous improvement initiatives.

Qualifications

KNOWLEDGE/SKILLS/ABILITIES


* Commitment to anti-racism and equity


* Strong DEI lens with exceptional creative power in leading anti-racist practices


* Thrives in a fast-paced, team-oriented...