Executive Administrative Assistant

Primary Duties & Responsibilities


* Manage Outlook calendar, including scheduling meetings, conference calls, and events with internal and/or external parties.


* Manage the executive's contact management system, including business card intake, Outlook contacts, LinkedIn connections, and other personal CRM software (e.g.

Dex).


* Support creation and editing of PowerPoint presentations.


* Assist in drafting and editing correspondence, emails, and other communications.


* Manage and prioritize incoming requests, emails, and phone calls.


* Create and edit agendas, reports, and other documents to support organizational objectives.


* Capture meeting minutes, action items, and follow up with assignees to completion.


* Coordinate travel arrangements, manage and reconcile expense reports, and maintain organizational charts and email distribution lists.


* Support the executive by coordinating with IT for equipment, software, and office issues.


* Assist with processing invoices, developing, and tracking the Office of the CEO budget.


* Coordinate logistics for corporate events, conferences, and team gatherings.


* Support special projects and initiatives as assigned by the Chief of Staff.


* Serve as a point of contact for team members seeking guidance or assistance.


* Monitor and track action items and follow up on pending tasks.


* Anticipate the needs of the Chief of Staff and CEO to proactively address them.


* Maintain organized filing systems, both physical and digital.


* Drive operational efficiency and effectiveness by optimizing workflows, implementing best practices, and streamlining communication channels across the Office of the CEO.

Education & Experience


* 4+ years of experience as an executive assistant or administrative specialist, preferably in a corporate or high-level political setting.

Combination of education and experience will be considered.


* Expert computer skills and fluency with ChatGPT, LinkedIn, Microsoft Outlook, Word, Excel, and PowerPoint.


* Proven track record of providing administrative support in a fast-paced, dynamic environment.

Skills


* Excellent verbal, visual, and written communication skills, including the ability to communicate professionally with all levels of the organization.


* Self-motivated and able to work independently on multiple projects, often under tight deadlines and without complete information.


* Trustworthy with demonstrated ability to exhibit a high degree of confidentiality, integrity, and judgment at all times.


* Able to understand and synthesize information quickly and apply critical thinking to decision-making within the scope of the position.


* Flexibility to work outside of normal business hours as dictated by business needs.


* Some travel will be required.

Working Conditions


* This position is primarily remote with access, as desired, to an office space in Wash...