Office Coordinator NCPS (Full Time, Day shift)
Job Summary:
Ensures efficient operation and delivery of goals for all PSA practices. Performs administrative duties and supports the PSA Leaders and team members.
Minimum Job Requirements:
* Two to three years of Administrative Assistant or Secretarial experience required.
* Advanced proficiency with MS office package (Word, Excel, PowerPoint, Visio, and Outlook).
ESSENTIAL JOB DUTIES:
* Prepares letters, reports, spreadsheets, project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements.
* Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes.
* Coordinates and follows-up on all initiatives and projects as assigned
* Maintains and updates various databases, mailing lists, and directories of employees.
* Resolves administrative problems by analyzing information; identifying and communicating solutions.
* Verifies and submits orders for purchasing requests, IT requests, etc.
* Coordinate material and schedules to meet production deadlines and budget goals.
* Participates in projects and meetings, coordinating schedules, meetings and teams.
Acts as organizer and ambassador for PSA for Senior Leaders, VIPs, guests, and other associates.
* Updates and maintains policies, guidelines, and documents within Policy Tech systems.
Ensures documents are up to date and in compliance.
* Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame.
* Participating in various administrative functions including processing of travel pre-approval, travel reimbursement, expense reimbursement, etc.
Knowledge/Skills/Abilities:
* High school education or equivalent preferred.
* Executive level administrative support preferred.
* Knowledge of accounting skills.
* Ability to organize and interpret data for decision making.
* Ability to organize, manage, and complete complex projects and tasks with multiple parties under tight deadlines/timeframes.
* Independent and strong problem solving skills.
* Ability to communicate verbally and in writing.
* Ability to work independently and flexibly with minimal supervision.
* Able to adapt and react calmly under stressful conditions.
* Able to maintain confidentiality of sensitive information.
* Able to prioritize and handle multiple concurrent tasks.
* Attention to detail.
* Represents the department/function in a professional, courteous, and efficient manner.
Physical Demands:
* Move - Move about office (to access equipment and other staff)
* Speak Or Hear for clear exchange of information - Regularly Required
* Use Hands To Finger, Handle, Or Feel (Manual Dexterity) - Regularly Required
* Vision - Ability to adjust focus - ability to adjust the eye to bring an object into sharp focus, i.e.
shifts gaze from viewing a computer monitor at a distance of several feet to forms that are closer to compare data at close vision
* Vision - Close vision - ability to see clearly 20 inches or less
Work Environment:
Outdoor Weather Conditions (Cold, Heat, Wet) - Not Required
...
- Rate: Not Specified
- Location: Miami, US-FL
- Type: Permanent
- Industry: Medical
- Recruiter: Nicklaus Children's Health System
- Contact: Recruiter Name
- Email: to view click here
- Reference: 26551
- Posted: 2024-04-26 08:17:22 -
- View all Jobs from Nicklaus Children's Health System
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