Administrative Services Assistant

ABOUT THE POSITION

The County of Riverside seeks to fill an Administrative Services Assistant position for the Riverside County Sheriff.

The incumbent will perform a variety of routine administrative tasks including, but not limited to, proofreading documents, basic calculating, extensive outreach via telephone and email to various vendors, and other related duties as required.

The Administrative Services Assistant class is an entry level classification and reports to a supervisory or manager level position.

Meet the Team!

The law enforcement professionals of the Riverside County Sheriff's Office, with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California.

The Sheriff's Office is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.

EXAMPLES OF ESSENTIAL DUTIES
• Gather and compile facts, statistics, and develop estimates and projections in order to evaluate effectiveness of program results; recommend revisions in program direction as a result of statistical evaluation.

• Prepare or review program grant and funding requests; provide technical assistance to contract providers in the development of grant proposals; evaluate performance of contract providers from an administrative viewpoint; identify potential sources for grant funds to augment County funding of specific programs.

• Assist in the preparation and maintenance of a program budget and the establishment of fiscal control; represent a program or its director relative to fiscal or budgetary matters in meetings with members of the community or other agencies; prepare budgetary, fiscal, and administrative reports.

• Prepare proposals for federal or State funding of County programs and compile necessary supportive data.

• Study existing statutes and proposed legislation to determine their effect on program operation and cost.

• Confer with department supervisors to devise more efficient office procedures.

• Solve problems related to office management including work flow and staffing needs.

• Write or revise procedures, program guidelines, and training manuals.

• Establish and maintain an office supply, facilities, equipment, and inventory control system for an entire department.

• Determine usage and placement of telephone equipment and office space layout, recommending changes as necessary.

MINIMUM QUALIFICATIONS
OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment.

OPTION II
Experience: Four years of technical or specialized clerical experience, which included assisting in the research and development of administrative systems and procedures, preparation of grants or contracts, budgetary preparation and monitoring, or financial revi...