Senior Coordinator, Corporate Real Estate

Serve as a visible, external-facing client service real estate position, i.e., concierge, that will assist with questions and provide general information to staff and visitors.

This position will welcome staff and visitors and assist in navigating the office experience in our hoteling environment and will assist the Corporate Real Estate team in providing property management services.

The position will be responsible for directing onsite staff and visitors that need assistance with reserving a personal space or meeting room using the reservation tool and will provide general facility services for FINRA locations.

The position will work closely with Corporate Real Estate management as well as the technology team supporting the reservation tool in performing these functions.

Essential Job Functions:


* Serve as an on-site resource for the hotel-reservation system tool used by FINRA, for staff.

Assist staff reserving workspaces and meeting rooms in the reservation system.

Direct onsite staff and visitors to neighborhoods and meeting spaces.


* Manage and ensure the conference center areas are organized and maintained.


* Provide facilities support and assist staff and visiting guests with facilities matters.


* Assist Corporate Real Estate management in invoice coding, scheduling regular maintenance and facilities requests, prepare relocation forms for staff moves, respond to staff facilities matters,  support general administrative needs such as filing, scanning, etc.


* Respond to and document requests on FM Interact for facility services, and coordinate response with appropriate FINRA staff, contractors or building management staff.


* Assist in processing eProcurement purchase requisitions, contracts, and invoices.


* Maintain spreadsheets for Xerox copiers and printers with locations, serial numbers and maintain supply inventory for purchasing in Northeast Region.


* Work with maintenance personnel on inventories and ordering of building operation supplies.


* Coordinate logistics of vendor maintenance on all equipment.

Maintain up-to-date record logs, Certificate of Insurance, and schedules.


* Serve as back up for maintaining all conference rooms to ensure all equipment is operational and rooms are clean and in good condition.


* Assist in coordinating logistics with Meetings and Travel for Executive, Board, and Town Hall meetings.

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Education/Experience Requirements:


* Associate Degree preferred, minimum of three years facilities/property management experience.


* Ability to interact with customers in a service-oriented environment.


* Excellent communication skills with a positive demeanor and service-oriented mindset.

Consistently professional, collaborative and responsive to needs of staff and visitors.


* Ability to solve practical problems, real-time, with limited oversight.


* Experience with seat reservation tool software preferred.


* Experience with various ...