Document Control Specialist

Summary

The Document Control Specialist will be responsible for the overall organization, management and maintenance of all Company documents.  He or she will oversee all aspects of filing, archiving and retrieval of documents pertaining to the Company’s policies, documentation, instructional materials, quality control documents records, as well as any other stored records as required.

The Document Control Specialist will work with management, staff and clients to ensure that all documentation is appropriately managed and retrieved as necessary and is stored in accordance with any relevant standards or regulations. 

Core Competencies

 



* Customer Focus


* Communication


* Detail Oriented


* Decision Making


* Team Work          


* Problem Solving   


* Accountability and Dependability


* Coordination        


* Ethics and Integrity

 

 

Flex-N-Gate Training Requirements

 

1.

CHRF.00003 New Employee Orientation
2.

Specific TS16949 Training
3.

ISO 9001, IATF 16949, and applicable Customer Specific Requirements

Quality Management Systems - CQAM.00001 Quality Management Systems Manual

 

 

Job Duties



* Prepare documentation/records for retention and preservation.


* Arrange acquisition or retrieval of records.


* Catalogue documentation.


* Manage records and information.


* Advise users how to access, use or interpret archives.


* Facilitate access through computer-aided searches or other methods of remote access.


* Access documentation as necessary or upon request.


* Shelve and retrieve materials.


* Assist managers, staff with research (onsite, phone and online queries).


* Fill online and in-person requests for copies of necessary documents.


* Work with staff in developing and implementing special projects.


* File materials and perform general office maintenance.


* Assist with the management of the production, distribution and version control of controlled documents in compliance with the applicable written procedures.


* Undertake the administration of the archiving services to ensure compliance with regulatory requirements.


* Provide appropriate assistance and guidance to staff to ensure that the required documents are produced in an efficient manner, and in the standard format.


* Manage the review and approval of controlled documents to ensure that they are approved and issued in a timely manner.


* Maintain the relevant paper and electronic files, and to maintain accurate administrative records, in accordance with written Quality Assurance procedures.


* Ensure that indices are up-to-date, and that obsolete versions of controlled documents are removed and archived.


* Manage the document and sample archives to ensure compliance with requirements and written procedures.


* Recommend actions and strategies in order to improve the management of controlled docum...