Staff Accountant - Boston

SUMMARY:  

This position is responsible for all phases of accounts receivable including billing and collections for all programs and locations.  This position is also responsible for accounting work including monthly journal entries and account reconciliations.

This position requires expertise in accounts receivable, Contracts and Revenue accounting.  It also requires strong organizational skills and the ability to effectively communicate and resolve issues.  Attention to detail and accuracy are essential. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the essential duties required of the Staff Accountant position.



* Oversees the entry and submission by Economised Time Services resulting in billings against state contracts through the Massachusetts EIM system.  State Contracts are for DDS, DTA and MRC in all locations. 


* Researches all billing issues, follows-up upon and resolves any unpaid state invoices.


* Completes billing for services provided to local town/cities (includes Education programs for Public Schools in Boston, Springfield, Holyoke, and Chicopee).


* Completes billing for Salvage (for Boston and Springfield) and any retail operations to outside agencies.


* Generates monthly billing for cost reimbursement contracts to cities and towns.


* Generates and distributes Service Delivery Report (SDR) to program directors for tracking monthly/or quarterly attendance for DDS, DTA, and MRC.


* Creates and submits contract billing through military billing systems for Ability One programs. 


* Ensures worksite program invoices are paid.  Researches and resolves all billing issues.


* Generates full year DDS and DTA max obligation estimates and analysis for CFO and Controller.


* Performs monthly Credit Card Receivable reconciliation to identify unpaid credit card sales.


* Creates commission file for Source America (Worksite Programs) for approval by the Controller and subsequent payment. 


* Monitors contract billings and coordinates with Program Directors to ensure the maximum billing rates are achieve within contract terms and limits on monthly basis.


* Reconciles EIM system payments to General Ledger on a monthly basis.


* Monitors the aging of the accounts receivable ledger and follows up on collection of delinquent accounts on monthly basis.


* Maintains organized and updated contract and accounts receivable files.


* Reconciles the cash clearing account to ensure all payments received are properly recorded in the general ledger.


* Prepares monthly journal entries and account analysis as part of financial close process.


* Prepares and maintains balance sheet account reconciliations


* Prepares the Schedule of Expenditures of Federal Awards (SEFA) for external auditors.


* Prepares audit schedules for revenue and provides audit selection backup for annual audit testing



* Performs duties...