Accounts Payable Assistant

General Role:

The Accounts Payable Assistant is responsible for the Accounts Payable function including payments preparation and posting, whilst also supporting the Finance Team with month-end and year-end closing processes activity on an ad-hoc basis.

The role requires to interact independently with both internal and external stakeholders.

Responsibilities:


* Vendors Data Management: Create/Modify Vendor Database, Resolving AP inquiries from vendors


* Invoice scanning and checking via online platforms - MEO(Coupa)/SAP


* Maintaining correct coding (General Ledger Accounts, Analytical Structure allocation, Tax Code) and approval for invoices in accounting system


* Process weekly payments and prepare remittances for vendors


* Process employee expense claims and checking group T&E threshold/procedure


* Prepare and analyse Aged payable report for management


* Invoice approval system support to other users


* Month-end task: PO Accrual checking/Aged payable report/Actual spending follow-up.


* Ad-hoc finance related tasks as required


* Filing

Requirements & Capabilities:


* Tertiary qualifications in accounting or finance


* Already completed or working towards completion of CA or CPA qualification


* Minimum 3 years' experience in a similar role


* Strong work ethic and willingness to contribute to individual and team objectives


* High attention to detail


* Strong capability to prioritise work and meet tight deadlines


* Ability to independently communicate with both internal and external stakeholders


* Strong organisational skills


* Ability to work autonomously


* Flexibility to adapt and eagerness to learn


* Advanced MS office (particularly Excel)


* Experience in SAP and Coupa is highly desirable