534017.Procurement Agent/Senior Procurement Agent

Procurement Agent/Senior Procurement Agent

Under the general direction of a Senior Manager, the Procurement Agent/Senior Procurement Agent plays a vital role in managing procurement and contractual projects for a diverse range of commodities, professional services, management and maintenance services, concessions, construction, and information technology software.

This position involves the development of solicitation documents, as well as the execution of procurements through various methods.

This role will review and process requisitions, purchase orders, and purchasing card payments while analyzing contract terms and conditions to effectively handle change orders, amendments, and renewals.

Additionally, this position will analyze cost proposals and financial data to prepare detailed management reports and project-related Board documents, ensuring compliance and strategic alignment with organizational objectives.

This role is crucial for optimizing procurement processes and fostering strong supplier relationships.

The selected applicant will be brought in as a Procurement Agent or a Senior Procurement Agent based on education, experience, and certifications.

SUPERVISES OTHERS: NO

FLSA STATUS: EXEMPT

COMPENSATION: $70,000 - $80,000 based on experience

QUALIFICATIONS (EDUCATION, EXPERIENCE, LICENSES & CERTIFICATIONS):

ESSENTIAL FUNCTIONS:

·         Experience negotiating contract terms, managing change orders, and processing requisitions and purchase orders.

·         Experience coordinating the solicitation evaluation process and preparing project-related documents for Board approval.

·         Perform procurements for goods and services using sole source, government cooperative contracts, and solicitations such as ITB, RA, RFP, ITN, and RFQ.

·         Develop and create contracts and solicitation documents for ITB, RA, RFP, ITN, and RFQ processes.  Review and process requisitions, purchase orders, and purchasing card payments efficiently.

·         Analyze contract terms and conditions and develop and process change orders, amendments, and renewals as necessary.

·         Utilize contract administration software programs and ERP systems to manage procurement activities.

·         Negotiate contract terms, including insurance and surety requirements, to ensure favorable outcomes.  Analyze cost proposals and financial data, preparing detailed management reports for decision-making.

·         Prepare project-related documents for Board review and approval.

·         Obtain and analyze informal written quotes to support procurement decisions.

·         Perform in-depth research and document development to procure goods and services through sole source, government cooperative contracts, and competitive solicitations such as ITB, RA, RFP, ITN, and RFQ.

·         Analyze cost proposals and financial data, preparing d...