Benefits Specialist

Description & Requirements

We are looking for an experienced Benefits Specialist to support the administration of benefits.

Responsibilities include day-to-day benefits operations, vendor management, handling escalations, managing automated file feeds, and support for initiatives like Open Enrollment.

This is a fully remote position with the ability to travel 2-3 times per year during the Open Enrollment (OEP) season.

Essential Duties and Responsibilities:
- Provide support in the administration of all benefit and retirement programs, including, but not limited to medical, dental, vision, PTO, life insurance, short and long-term disability, Service Contract Act (SCA) obligations and 401(k).
- Provide key support for the annual Open Enrollment projects, including presenting benefit plans and/or changes to employees.
- Manage limited scope projects with the best practices in project management and ability to meet deadlines with a high degree of accuracy.
- Collaborate with external vendors and consultants, as well as internal communications experts, to develop ongoing benefits communications that engage employees using various tools and modes of communication.
- Partner with the Maximus Wellness team to administer and maintain company wellness initiatives
- Provide support to maintenance of Summary Plan Descriptions, Plan Documents, Benefit Summaries and Summary of Benefits and Coverage (SBCs).
- Manage the benefits obligations related to the payroll transformation, ensuring proper representation and documentation of integrations and feeds to vendors/related systems.
- Manage the paid time off program, ensuring proper programing by liasing with HRIS and documenting the process.
- Updating the paid time off program (including sick leave) for state and local requirements as they change.
- Assist with preparation of reports and applications required by law to be filed with federal and state agencies (e.g., Form 5500, Non-Discrimination Testing, ACA reporting, etc.)
- Maintain awareness of changes to laws, regulations, and Executive Orders that might affect the Company's and Wage and Hour obligations, and assist with internal processes and change management, as needed.
- Prepare periodic reports for management.

Minimum Requirements

- Bachelor's degree in business or related field required.
- 3 years of benefit administration experience required.

- Experience with Wage and Hour regulations preferred.

- Strong project management & verbal communication skills.

- Must be well-organized and adaptable to situational changes.

- Must demonstrate strong analysis/problem solving skills.

- Attention to detail and accuracy are critical.

- Intermediate Excel skills required.

- Experience in handling benefits in high-volume employee populations: minimum of 10,000, preferably 25,000+.

- Vendor (TPA) management experience is required.

- Understanding of file feed data is required.

- Intermediate Microsoft Excell skills are essential, including the ab...