Administrative Services Analyst I/II - Purchasing and Fleet

The County of Riverside's Purchasing and Fleet Department has an opportunity for an Administrative Services Analyst I/II to join their Administration and/or Compliance Team located in Riverside.

The level at which this position is filled will be at the discretion of the department.

This role will involve managing contracts countywide by ensuring that all contractual requirements are met and maintaining comprehensive records.

The Analyst will also be responsible for budget reconciliation, developing and implementing policies and procedures, conducting audits to ensure compliance, and coordinating with internal and external stakeholders.

The position requires someone with a strong understanding of contract management, budget reconciliation, and data management.

In addition, the Analyst will be tasked with maintaining organized documentation, preparing compliance reports for the Department, and communicating with the suppliers.

Outreach efforts will also be essential, including working closely with various departments to ensure that the P-Card and Procurement policies are effectively implemented.

The ideal candidate will have experience in contract management, budget reconciliation, and, as well as strong written and verbal communication skills.

Organizational abilities and keen attention to detail are crucial, along with proficiency in Microsoft Office Suite and project management software.

The Administrative Services Analyst (ASA) I is distinguished from the Administrative Services Analyst II by the latter's performance of complex and difficult assignments requiring a lesser degree of review and a higher level of independence.

The ASA I is a natural progression underfill for the ASA II.

Incumbents are eligible to promote to ASA II after obtaining one year of experience as an ASA I, receiving a satisfactory performance evaluation, and meeting the educational and/or experience requirements.

Meet the Team!

Riverside County Purchasing and Fleet Services includes the key functions of Purchasing, Fleet, Central Mail, and Surplus Services.

The primary role of the Purchasing and Fleet Services is to manage the procurement of goods and services for County Departments and agencies within Riverside County.

This includes overseeing the solicitation, vendor selection, negotiation, and award of contracts, as well as managing contract execution and reporting.

The Fleet division handles the acquisition, maintenance, and management of vehicles to ensure reliable and cost-efficient transportation for County departments.

Central Mail is responsible for the distribution of both incoming and outgoing mail for County agencies, ensuring timely and accurate delivery.

Surplus Services manages the disposal of surplus property, ensuring compliance with regulations and maximizing the value of unneeded items.

Additionally, the department provides emergency logistical support, all of which contributes to the efficiency and effectiveness of Riverside County agencies.•...