Office Hospitality Coordinator - Vituity Practice Management - Emeryville

Emeryville, CA - Seeking Office Hospitality Coordinator

Everybody Has A Role To Play In Transforming Healthcare

As an Office Services Coordinator, you play a vital role in our mission to improve lives.

You will serve as the first point of contact for all guests, vendors, and employees who enter Vituity's Dallas campus location.

You will maintain equipment to ensure it is functioning properly, manage office improvements, vendor services, visitor and employee access, and serve as a point of contact for property management.

This position ensures all the office standards for cleanliness, organization, maintenance, safety, and in-person experiences are met.

At Vituity we know the impact you can have.

Join the Vituity Team.

At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose.

We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities.

We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year.

With Vituity, if you ever need to move, you can take your job with you.

The Opportunity


* Greets visitors as soon as they arrive and connects them with the appropriate party.


* Informs employees of visitors' arrivals or cancellations.


* Coordinates with Building Security of visitors and estimated arrival times.


* Manages visitor and training/event check in device(s).


* Directs and processes shipping and receiving of all parcels, mail and onsite vendor delivery.


* Manages parking instructions for visitors and maintains appropriate records.


* Point of contact for security access.


* Responsible for meeting room set-up and take-down (furniture and AV equipment).


* Responsible for office maintenance of professional & well-ordered standards.


* Responsible for addressing facilities inquiries or requests from employees or vendors in a timely manner (verbal or ticketing system).


* Moves and assembles office furniture as required.


* Leads furniture etc.

reconfiguration and changes with vendors.


* Responsible for on-site storage requirements and maintain organized on-site storage areas.


* Responsible for stocking and maintaining inventory of all kitchens, common areas, and meeting rooms.


* Onsite contact for space planning requests.


* Manages catering orders for meetings and events.


* Responsible for maintaining office standards that includes clean up and reconfiguration of furniture.


* Administrator within work order portals to submit requests that involve maintenance, janitorial, and engineeri...