Executive Administrative Assistant

Join Coherent Corp., a global leader in cutting-edge laser technology and photonics innovation! We're seeking passionate and talented individuals ready to push the boundaries of what's possible in the world of advanced manufacturing, telecommunications, and scientific research.

If you're looking to be part of a dynamic team that's shaping the future of technology, we want you on board to help drive the next wave of groundbreaking solutions!

Primary Duties & Responsibilities


* Manage complex and dynamic Outlook calendar, schedule meetings, conference calls, and events with internal and/or external parties.


* Create and edit agenda meeting, reports, and other documents to support organizational objectives.


* Capture meeting minutes, action items and follow up with assignee to completion.


* Coordinate travel arrangements, manage and reconcile expense reports.


* Maintain organizational charts and email distribution lists.


* Manage equipment, software, and office issues, and maintain department communications and materials.


* Process invoices, and assist with budget tracking.


* Draft and edit high-quality presentations, correspondence, documents, and widespread communications, ensuring accuracy and clarity.


* Works on frequent and diverse projects and problems requiring judgment and discretion for obtaining solutions within generally defined practices and policies.


* Maintain strict confidentiality regarding all sensitive information.


* Require to work onsite, schedule meetings, set up conference room including computer, AV, presentation, etc.

and coordinate with IT team as needed.


* Order and set up catering for meetings.


* Greet and escort external guests.

Education & Experience


* 8+ years of experience as an executive assistant or administrative specialist, preferably in a corporate setting.

Combination of education and experience will be considered.


* Expert computer skills and fluency with Microsoft Word, Outlook Excel, and PowerPoint.


* Proven track record of providing administrative support in a fast-paced, dynamic environment.

Skills


* Excellent verbal and written communication skills, including the ability to communicate professionally with all levels of the organization.


* Self-motivated and able to work independently on multiple projects, often under tight deadlines.


* Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times.


* Able to understand and synthesize information quickly and apply critical thinking to decision-making within the scope of the position.


* Flexibility to work outside of normal business hours as dictated by business needs.

Working Conditions


* This position is onsite


* May require occasional off-site meetings


* Regular use of a computer and other office equipment is necessary


* Interaction with team members...