Corporate AP Travel and Expense Specialist

The Accounts Payable Travel and Expense Specialist will assist with booking travel and entering employee expense reports, as well as provide business process expertise and assistance to employees completing their own Concur expense reports.  Work closely with employees in interpreting company policies and procedures and provide training/guidance on how to process travel expense reports (TERs) and/or goods and services employee reimbursements (GSERs).

Ensure expense reports are submitted in a timely and compliant manner.  Assist with the review and approval of Concur TERs and GSERs in accordance with company policies and procedures.

Support the Concur user helpdesk to ensure all inquiries are addressed and when necessary, ensure documents are updated for future reference.  Support company initiatives and projects that impact Travel and Expense systems or policies, and contribute to system and process improvements.  Provide support with configuration and integration testing.

Provide backup support to the ARA AP Travel Analyst.

Maintain travel forms and travel FAQ.

Provide AP department support as necessary and other duties as assigned.

This position reports to the Accounts Payable Manager.

Interested in becoming an employee-owner and joining our team? Here’s what you can expect in your role as our Accounts Payable Travel and Expense Specialist:

 

Travel Coordination


* Books domestic and international travel including flights, lodging accommodations, transportation and other travel-related services


* Ensures travel arrangements are cost effective, within company policy, and align with traveler’s preferences


* Communicate travel itineraries, confirmations, and any necessary travel documentation to travelers


* Handles changes or cancellations of travel plans as needed
+ Tracks airfare credits

Expense Management


* Processes expense reports using Concur Solutions T&E system, ensuring accuracy and compliance with company policies


* Obtains and verifies all necessary receipts and documentation for expenses submitted


* Ensures expenses paid by company credit card are properly accounted for



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* Ensures reimbursements are submitted in a timely manner

Policy Compliance


* Maintains a thorough understanding of the company’s travel and expense policies


* Ensures all travel and expense activities comply with internal policies and government travel guidelines


* Provides guidance to travelers on expense submission and travel policy adherence

Communication and Reporting


* Serves as help desk point of contact for travel and expense-related inquiries


* Generates and analyzes reports on travel and expense activities, identifying areas for cost savings or process improvements


* Processes reports and reconciliations as backup support to the ARA Travel Analyst

Required qualifications:


* High school diploma or equivalent


* 5 - 6 years relevant experience in...