Business Assistant

Description

Kenvue is currently recruiting for:

Business Assistant

This position reports to Country Manager and is based in Bucharest - Romania.

Who we are

At Kenvue , we realize the extraordinary power of everyday care.

Built on over a century of heritage and rooted in science, we're the house of iconic brands - including Neutrogena, Aveeno, Tylenol, Listerine, Johnson's and BAND-AID® Brand Adhesive Bandages that you already know and love.

Science is our passion; care is our talent.

Our global team is made up of ~ 22,000 diverse and brilliant people, passionate about insights, innovation and committed to delivering the best products to our customers.

With expertise and empathy, being a Kenvuer means having the power to impact the life of millions of people every day.

We put people first, care fiercely, earn trust with science and solve with courage - and have brilliant opportunities waiting for you! Join us in shaping our future-and yours.

For more information, click here .

What you will do

The Business Assistant is responsible for

Key Responsibilities

• ICD admin for Romania Consumer Health (LOCAL Kenvue and CILAG)

• Concur - Cognos Consumer monthly reports, statements, invoices => offering support and ongoing trainings with the members of the team

• Coordinating Concur profile setting with all required data of the payments (company & personal cards)

• Archive Expense Processor - audit & scanning

• EMEA Concur report for HR office Kenvue - benefit expenses (monthly)

• Translation services managing (quotes, requests, invoices)

• Archive of Contracts Online and physical (Local Legal Entity)

• Coordinating the archiving process with third parties and offer support when audits require

• Administrative tasks: delegations, ad-hoc tasks and requirements from the management team

• The main contact for customers related payments, invoices etc.; accurate communication and coordination related payments

• Maintaining a proper support for doctors in relation to Agreements, Invoicing and Payments

• All the workflow regarding Agreements / Contracts / Annex signing, supporting data and necessary flow with the team

• PO creation for Cilag or JNJ or Kenvue RO - eMP marketplace - 0852 - 0759

• Ensure proper invoice archive (incl.

document reception, sorting, scanning and validation)

• PO and non-PO invoice, Credit Notes, and Down Payment processing

• Payments run processing and Good Received monthly reports (SAP - ARIBA)

• Goods Receipt / Invoice Receipt clearing (SAP - ASK GS), compliance closing of POs.

Bring all the POs to the status of compliance "Eligible to close"

• Ensure alignment with AP policy, regulatory requirements, vendor statement reconciliations, and Value Added Tax (VAT)

• Manage complex supplier inquiries related policies and processes, master data etc.

• Manage duplicate payment analysis review processes, coordinate with R2P Associates on A/P transactional activities, and f...