MD Residential Program Manager

The Program Manager is responsible for a variety of management and programmatic responsibilities related to the overall function of the residential and vocational program.

Essential Duties and Responsibilities 


* Monitor operating and capital expenditures to ensure compliance with budget guidelines. 


* Monitor on-site finances for each individual ensuring accountabilities for all funds in a program. 


* Monitor all grocery funds/spending, review grocery recaps for accuracy/appropriateness and submit on time to accounting. 


* Assures all paperwork is filed appropriately into Doc star or other document storage programs in accordance with policies and procedures. 


* Coordinate residential expansion efforts by visiting potential residents and/ or family, assist in budget development, securing pre-admission information and coordinating the move of a new resident(s). 


* Ensure that Team recommendations are secured in a timely fashion by offering technical support, obtaining diagnostic or medical services, and/ or securing the appropriate placements. 


* Maintain effective communications with the entire team regarding any changes in staff in the program. 


* Participate as an active member of the Penn-Mar team and provide input regarding the direction of the agency. 


* Ensure the safety of programs are intact. 


* Ensure quality site monitoring services are provided, in part by completing a minimum of one site monitoring per month for each house under their supervision and completing the Site Monitoring form during each of those visits. 


* Review and process all monthly paperwork submitted by Residential Supervisors, including bi-weekly payroll. 


* Ensure compliance with regulations for applicable licensing and certification agencies. 


* Ensure that the rights of individuals are protected and advocate for residents as appropriate. 


* Ensure staff are following up appropriately on all team recommendations and medical services needs. 


* Ensure all staff are following through on documentation for the individual’s IP. 


* Ensure staff is completing all daily documentation including daily logs, chore charts, medication logs, goal data, activity charting, etc. 


* Coordinate residential expansion efforts by visiting potential residents and/or family, assist in budget development, securing pre-admission information, and coordinating the move of a new resident (s). 


* Monitor house schedules and arrange or provide, if necessary, coverage in emergency situations including the absence of a Residential 


* Perform on-call duties including being available to staff during evenings and weekends in the event of an emergency. 


* Ensures completion of all monthly paperwork and maintains annual records for each site. 


* Assure all staff are up to date on all required training and provide appropriate follow up as needed. 


* Maintenance and cl...