Contract Manager (Purchasing Department)

POSITION SUMMARY:

Responsible for day-to-day supervision of the County’s contractual process for non-solicited contracts, from drafting language, preparation, and review of contracts to negotiation and resolution of all commercial, legal and insurance issues between the contracting parties.

Duties are performed with a high degree of independence under the supervision of the Director, Contracts & Procurement.

This position will supervise staff, daily, including the supervision of the contractual process for agreements that are not the result of a solicitation.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:


* Draft the higher level and more complex contracts and negotiates the terms and scope to create a final contract that is acceptable to both parties.

Interfaces with the County Solicitor’s Office and the County’s insurance broker as directed for opinions.


* Prepare documents, advertise, and administer Request for Proposals (RFPs) which shall include but not be limited to those needed for human services, Invitations to Bid and Statements of Interest (SOIs) as assigned. 


* Analyze vendors’ bids and makes recommendations to the Director to award contracts as the result of the public bidding process.

Conducts pre-bid/pre-proposal conferences with prospective bidders/proposers in complex purchases; compiles Amendments/Addendums, function as the chairperson of RFP evaluation committee and performs the duties required of Purchasing throughout the process; and provide expertise concerning compilation and layout of contract specifications and presides at formal bid and proposal openings.


* Review and submit a comprehensive contract agenda to the Chief Clerk for the Commissioner Board meetings to present completed contract documents for approval.  Answer any questions the Board or other parties may have about a particular contract.

Ensure all executed contracts on the Commissioner’s Meeting agenda handled by Purchasing are provided to the Controller’s Office for the Contract Database/Repository.


* Ensure that requisitions submitted by end users are complete to ensure that reports generated within Oracle based upon this information are accurate as this represents the County’s comprehensive records, i.e., its database.     


* Ensure that requisitions and POs are completed and maintained in a timely and accurate manner to ensure the contract records and reports remain accurate.

Run reports for the Director and/or Procurement.

Manager as needed. 


* Maintain an electronic file of County contracts handled by the Purchasing Department.


* Execute departmental objectives and strategic plan.  This shall include monitoring end ensuring deadlines for contracts, projects and solicitations are meet or exceeded.


* Reviews draft purchase orders for contracts and contracts submitted by the Sr.

Contract Coord...