Office Coordinator NCPS (Full Time, Day shift)

Job Summary:
Ensures efficient operation and delivery of goals for all PSA practices.  Performs administrative duties and supports the PSA Leaders and team members.
 
Minimum Job Requirements:


* Two to three years of Administrative Assistant or Secretarial experience required.


* Advanced proficiency with MS office package (Word, Excel, PowerPoint, Visio, and Outlook).

ESSENTIAL JOB DUTIES:


* Prepares letters, reports, spreadsheets, project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements.


* Participates in various meetings, prepares agendas, confirms meeting attendees, and takes minutes.  


* Coordinates and follows-up on all initiatives and projects as assigned


* Maintains and updates various databases, mailing lists, and directories of employees.


* Resolves administrative problems by analyzing information; identifying and communicating solutions.


* Verifies and submits orders for purchasing requests, IT requests, etc.


* Coordinate material and schedules to meet production deadlines and budget goals.


* Participates in projects and meetings, coordinating schedules, meetings and teams.

Acts as organizer and ambassador for PSA for Senior Leaders, VIPs, guests, and other associates.


* Updates and maintains policies, guidelines, and documents within Policy Tech systems.

Ensures documents are up to date and in compliance.


* Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame. 


* Participating in various administrative functions including processing of travel pre-approval, travel reimbursement, expense reimbursement, etc.

 
Knowledge/Skills/Abilities:


* High school education or equivalent preferred.


* Executive level administrative support preferred.


* Knowledge of accounting skills.


* Ability to organize and interpret data for decision making.


* Ability to organize, manage, and complete complex projects and tasks with multiple parties under tight deadlines/timeframes.


* Independent and strong problem solving skills.


* Ability to communicate verbally and in writing.


* Ability to work independently and flexibly with minimal supervision.


* Able to adapt and react calmly under stressful conditions.


* Able to maintain confidentiality of sensitive information.


* Able to prioritize and handle multiple concurrent tasks.


* Attention to detail.


* Represents the department/function in a professional, courteous, and efficient manner.

 
Physical Demands:


* Move - Move about office (to access equipment and other staff)


* Speak Or Hear for clear exchange of information - Regularly Required


* Use Hands To Finger, Handle, Or Feel (Manual Dexterity) - Regularly Required


* Vision - Ability to adjust focus - ability to adjust the eye to bring an object into sharp focus, i.e.

shifts gaze from viewing a computer monitor at a distance of several feet to forms that are closer to compare data at close vision


* Vision - Close vision - ability to see clearly 20 inches or less

 
Work Environment:

Outdoor Weather Conditions (Cold, Heat, Wet) - Not Required

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