Administrative Assistant (Laclede)

Job Summary:

This fast-paced office administration role supports the site’s leadership team with general administrative duties.

These duties include, but are not limited to: answering phones, greeting employees and visitors upon arrival, assisting in daily office functions, processing job requisitions by posting jobs, managing candidate communications, scheduling interviews, processing applications and day-to-day business and operational needs.

Starting pay:  $20.00 - $24.00/hour DOE

Essential Functions:

Administrative Assistant


* Responsible for general office admin duties, such as answering the phone, checking/processing mail, assisting walk-ins, ensuring adequate office supplies, ensuring the office is clean & orderly, conference rooms are ready for meetings, etc.


* Assist with use of audio/visual equipment and teleconference equipment


* Coordinate events such as picnics, birthdays, anniversaries, etc…


* Run business errands as needed


* Assist site Managers and Plant Superintendent with general administrative tasks and assignments


* Provide backup support for Truck Scale ticket processing


* Support multiple departments with special projects


* Complete all other duties as needed

HR Coordinator


* Provide administrative support to the HR department by coordinating meetings and handling HR-related paperwork.


* Assist the HR Manager with Recruitment, including ensuring job descriptions are properly formatted, posted & advertised, conducting initial candidate screenings, scheduling interviews with hiring managers, submitting job offers to candidates, processing candidates through pre-employment process


* Ensure the IT department is informed of the hardware and software needs for each job


* Assist the HR Manager and hiring managers with employee on-boarding


* Maintain accurate and confidential human resource files, including personnel, benefits, medical, payroll, recruiting and affirmative action


* Notify non-selected candidates and follow disposition coding within the HRIS system


* Be a resource for employees to support them with various needs


* Assist HR manager with processing bi-weekly payroll


* Administer and coordinate activities for employee engagement activities & wellness initiatives


* Maintain confidentiality with personnel situations

Qualifications:


* 2+ years of fast-paced Administrative office work


* Proven ability to multi task and work in a fast-paced administrative capacity


* Functional knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and the ability to quickly learn other software such as UKG Human Resources Information System


* HRIS software experience highly desirable


* Good written and verbal communication skills


* Valid Driver's License with acceptable driver’s history report for business errands


* High School Diploma or equivalent (Post High School education/certification/tr...