Special Assistant to the Executive Office

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This position is an advertisement to identify interested and qualified individuals for a Special Assistants to the Executive Office to accommodate near future business needs.

 

Who We Are

Peace is our commitment.

The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide.

We know that Peace is Security – it advances both U.S.

and international security by preventing, managing, and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide.

Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world.

To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.

If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.

SUMMARY

The Special Assistant to the Executive Office (Special Assistant) provides administrative, programmatic, strategic, and logistical support for the Executive Office (EO).  This position provides high-level management supervision and oversight of the Executive Office staff with more complex responsibilities that are essential to the efficient operations of the office, such as reviewing incoming documents, drafting correspondence, conducting research, supporting special project and events, coordinating internal and external stakeholders, and preparing reports.

The Special Assistant performs both routine and non-routine support duties as dictated by the nature of the work area and may perform a broad array of generalized administrative, logistical, project, and programmatic support functions or specialized office operations depending on the priorities of the Executive Office.

This position is based in Washington, DC, reports to USIP’s Deputy Chief of Staff, and is an integral member of the Executive Office.

TARGET SALARY

Grade 13 - $117,000 -121,000

The Institute uses the General Schedule salary tables for administering compensation.

Offers are determined based upon candidate qualifications, related experience, internal equity, and the amount budgeted for the position.

RESPONSIBILITIES

Major Duties and Responsibilities 

Administrative Support:


* Supports the Deputy Chief of Staff with the coordination and implementation of the day-to-day operations of the EO including scheduling and preparing for meetings, maintaining databases and files, integrating departmental calendars, liaising with teams across the Institute, managing communications and correspondence, and preparing briefing materials and reports.


* Maintain information and documents on the Institute intranet.


* Produce weekly and ad hoc reports.

Responsible for pulling data from databases, analyzing and compiling data to be presented to the EO and President.


* Reviewing incoming confidential correspondence a...