Administrative Assistant

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:
026999 Administrative Assistant (Open)

Job Description:

PURPOSE:

Work effectively in a fast-paced environment performing general clerical functions as related to Accounting, Customer Service and office support to assigned managers and to others as requested.

Must be able to work under pressure while remaining proactive and resourceful with a high level of professionalism and confidentiality.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES


* Daily Receive and Match receipts and bill of ladings for processing through COUPA/SBP


* Follow up daily on Accounts Payable invoices.


* Record end-of-month Accruals for the accounting department.


* Calculate month-end sales rebates for accruals and payments.


* Promptly answer Supplier telephone calls and respond to e-mails.


* Create Blanket Purchase Orders for monthly or yearly amounts.


* Reconcile Paper receipts from internal mill(s)


* Review all Purchase Orders for correct GL accounting


* Order all Office Supplies


* Reconcile Maintenance and Scheduler Credit Card Statements


* Gather forms and communicate new suppliers with corporate for Set up.


* Reconcile Invoices not Received Report in COUPA


* Reconcile Received not Invoiced Reports in COUPA


* Reconcile Blanket Purchase Order Amounts received/compared to usage


* Reconcile Transform Out of Tolerance Accounts Payable invoices


* Support Plant Manger with P&L explanations for spend


* Assist in completing end-of-month/QTR/Year reconciliations, reports, and closeouts.


* Assist in Plant Audits


* Provide quality service and support to external and internal customers.


* Backup support for CSRs by entering customer orders into the SBP system, distributing copies to appropriate personnel, and communicating customer requests or changes to the sales and production team.


* File for Accounting Department


* Retrieve mail and distribute when CSR is out of office


* Provides general administrative assistance for special projects as requested.


* Ensures a safe and healthy workplace.

EDUCATION/EXPERIENCE:


* High school diploma or equivalent required.


* General accounting knowledge required.


* Two or more years of experience in customer relations in a manufacturing environment.


* Must be proficient with Microsoft Office Programs Word, Excel and PowerPoint.


* SBP, Transform, and COUPA experience is valuable


* Must have strong written and verbal communication skills


* Must be organized and detail-oriented.


* Must be able to multi-task and work under pressure.


* Must have good customer service and interpersonal skills.


* Ability to be patient and maintain professionalism required.


* Must be able to manage time efficiently and effectively.


* Abilit...