HR Coordinator

Role Purpose

To provide professional advice and respond to general HR queries in a timely and efficient manner, escalating to the HR Key Stakeholders as appropriate for our EMEA customer bases
Core Responsibilities
 


* Process hire and on-boarding of new employees by initiating the new starter checklist in a timely manner including eligibility to work checks, preparation and issue of contracts, offer letters and welcome packs to employees


* Ensure any documentation relating to an employee's lifecycle (contracts / promotions / any changes that require a signature) is processed in accordance with in-country laws


* Understand the rules around local policies and ensure these are applied


* Ensure compliance to all immigration laws with the engagement of new starters and current employees including the upkeep of internal databases and personnel records


* Daily upkeep of the core People systems including input of new employees, leavers, actions associated with transfers and changes


* Daily upkeep of absence management system and provide support to end users and line managers


* Support Compliance and Risk team with due diligence training and maintenance of data on training portal(s)


* Ensure all relevant information relating to payroll is entered in accordance with key process timeframes whilst ensuring 100% accuracy


* Production and distribution of weekly, monthly and other ad-hoc requested reports for both the HR and business leadership teams


* Maintain employee files with updated relevant information


* To adhere and promote best practice and the positive image of the HR Team


* Be a key stakeholder in data minimisation to constantly seek ways to streamline processes and eliminate waste


* Collaborate with HR colleagues and key stakeholders on sharing knowledge and best practice


* Assist HR colleagues with assigned projects and duties when required (including note taking on ER cases)


* Work closely with fellow HR Coordinators

Skills
 


* Excellent collaboration skills


* Genuine interest in working within HR, with previous experience of working in a HR environment preferable but not essential


* Knowledge and awareness of basic UK and/or relevant European employment law is desirable


* Takes ownership of their personal development and seeks new challenges and responsibilities


* Quickly builds rapport with stakeholders and can effectively read situations that require escalation or a considered approach


* Proactively evaluates current processes or approach to daily work to seek new improved ways of working


* Working knowledge of Microsoft packages


* Able to manage high workloads with ability to organise and prioritise  


* Able to work under pressure and still maintain a high level of accuracy and attention to detail


* Confident in communicating at all levels and to a variety of audiences

Behaviours
 


* Self-disciplined and...