Real Estate Admin and Projects Coordinator

We are recruiting for a Real Estate Admin and Projects Coordinator to join the team on a 12-month fixed contract.

Please note this role is based in our Head Office, 5 days a week onsite, with regular visits to stores.

Role Mission

This role combines administrative support with hands-on project coordination, ensuring smooth operations across maintenance projects, store development and refurbishments.

Working in close partnership with Real Estate team, t his position requires strong communica tion skills , the ability to balance administration tasks with site presence to support project delivery, compliance and reporting .

The position supports HGB's vision to achieve the highest standards in our stores in terms of store appearance and functioning.

Key Responsibilities

Administrative Support



* Process and track purchase orders and invoices, ensuring accurate financial administration in line with company policies, for both F&M and Construction projects.


* Maintain organised records of contracts, supplier documentation, and project files.


* Provide general administrative assistance to the Real Estate department, including scheduling, document preparation, and meeting coordination.


* Assist in new contractors and suppliers set up on financial system

Project Coordination



* Consolidate and assist in the coordination of minor store refurbishments and maintenance projects from planning to completion.


* Liaise with internal stakeholders, consultants, and contractors to ensure smooth communication and timely delivery of tasks.


* Support on-site activities, including snagging inspections, compliance checks, and progress reporting.


* Participate in rectification process of build defects and site handover


* Monitor project timelines and flag risks or delays to the project manager or team


* Contribute to the preparation of project documentation, reports, and presentations


* Attend store visits when needed and report on works requests

Health, Safety & Compliance



* Support the F&M team with Health & Safety documentation and ensure contractor compliance with site requirements


* Assist with the administration of permits, risk assessments, and compliance records


* Actively participate in ensuring that all works meet company standards and legal obligations

Collaboration



* Work closely with the Real Estate team, Store Operations, Visual Merchandising, and external partners to support project delivery


* Act as a reliable point of contact for contractors and suppliers regarding administrative queries and site coordination


* Provide occasional on-site support during out-of-hours works, when required, to ensure project milestones are met

About you


* Experience in administration and/or project coordination, ideally within real estate, construction, or retail environments


* Strong organisational skills with the ability to manage multiple priorities and deadlines
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